Administrative Assistant - Growing Accounting Firm
Position Overview: Join our accounting and bookkeeping firm as we continue to expand and establish our operational systems. This role is perfect for a self-motivated professional who thrives in an entrepreneurial environment and enjoys building processes from the ground up.
Key Responsibilities:
- Provide comprehensive administrative support to accounting team and firm leadership
- Develop and implement office procedures and documentation as the company grows
- Manage client communications via phone, email, and in-person interactions
- Assist with appointment scheduling, calendar management, and client onboarding
- Handle filing systems, data entry, and document organization
- Support bookkeeping operations including invoice processing and basic data management
- Assist with special projects and process improvements as needed
Required Qualifications:
- High school diploma or equivalent required; some college or business coursework preferred
- Strong problem-solving skills and ability to work independently with minimal supervision
- Excellent communication skills, both written and verbal
- Comfortable with current technology (Microsoft Office, Google Workspace, etc.)
- Detail-oriented with strong organizational abilities
- Comfortable learning new software and adapting to changing priorities
- Professional demeanor when interacting with clients and vendors
Preferred Qualifications:
- Previous administrative or office experience
- Familiarity with project management software
- Experience in professional services environment
- Basic understanding of bookkeeping principles
What We Offer:
- Hourly wage starts at $20 per hour
- Part-time schedule: 20-25 hours per week
- Opportunity to grow with an expanding company
- Hands-on experience in building business processes and systems
- Collaborative, supportive work environment
- Potential for increased responsibilities and hours as firm grows
Ideal Candidate: We're seeking someone who enjoys variety in their work, can think critically about solving problems, and isn't intimidated by the lack of existing documentation. You'll have the opportunity to help shape our administrative processes and contribute meaningfully to our firm's continued growth.
