Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 30+ district offices and employ over 1,100 employees across multiple states throughout the USA.
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
Why work with us?
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
Benefits of joining Impact Fire Services
When you join Impact Fire you will receive:
- Competitive compensation
- Pay is on a weekly cycle, every Friday
- Career Advancement Opportunities
- Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
- Company paid short and long-term disability
- Immediately vested in our 401(k) company match
- Exceptional guidance and support from our managers
- Collaborative culture & environment
- Robust training opportunities with company reimbursement upon achieving required licensing
- Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
- Opportunity to work alongside some of the best talent in the fire protection industry
Highly organized and proactive Executive Assistant with strong event planning skills to provide comprehensive administrative support to the executive team. This individual will be responsible for managing a variety of tasks, ranging from scheduling, and coordinating meetings to organizing corporate events, conferences, and team-building activities. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to manage multiple tasks simultaneously while ensuring smooth day-to-day operations.
This is a remote position.
JOB RESPONSIBILITIES: Executive Assistance:
- Provide administrative support to executives, including managing calendars, scheduling meetings, and organizing travel arrangements.
- Prepare reports, presentations, and other documents as needed.
- Maintain and update filing systems, ensuring confidentiality and accuracy of all records.
- Act as the secondary point of contact between executives, staff, clients, and external stakeholders.
- Handle day-to-day inquiries and prioritize tasks to ensure effective time management for the executive team.
- Coordinate and manage communications, including emails, phone calls, and correspondence.
Event Planning:
- Organize and coordinate corporate events, conferences, meetings, and off-site activities.
- Work closely with internal teams and external vendors to manage event logistics, including venue selection, catering, transportation, accommodations, and technology requirements.
- Assist in creating event timelines, agendas, and promotional materials.
- Ensure events are executed smoothly, within budget, and aligned with company objectives.
- Track event budgets, handle invoices, and ensure financial records are accurate.
- Manage event marketing and post-event follow-ups, including surveys and feedback collection.
Additional Responsibilities:
- Handle special projects as assigned by the executive team.
- Maintain confidentiality on sensitive company matters and uphold professional standards.
- Provide support in office management, including ordering supplies and managing office equipment.
JOB REQUIREMENTS:
- Proven experience as an Executive Assistant or in a similar administrative role, preferably with event planning experience.
- Strong organizational and time-management skills.
- Ability to handle multiple priorities and meet deadlines.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and event management software.
- Knowledge of event planning processes, vendor management, and budgeting.
- High level of professionalism and discretion when dealing with confidential information.
- Bachelor’s degree in business administration, hospitality, or a related field is a plus.
- Approximately 20% travel to attend corporate events.
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
