Job Title: Administrative Specialist (Contract | Remote)

Location: Remote (PST / CST Time Zones Preferred)

About the Role

We are seeking an experienced Administrative Specialist to join a high-performing, centralized admin support team. This role focuses heavily on managing complex calendars and supporting multiple executives simultaneously in a fast-paced environment.

This is a remote, contract opportunity where you will provide coverage for administrative team members on a rotational basis, ensuring seamless executive support.

Key Responsibilities

Manage high-volume, complex calendars for multiple executives (supporting 2+ leaders at a time)
Coordinate meetings across stakeholders, time zones, and priorities
Provide travel and expense support for multiple executives
Partner closely with executives to understand priorities and optimize scheduling
Collaborate with other administrative professionals for cross-functional coordination
Proactively identify scheduling conflicts and recommend time management solutions
Utilize internal tools and systems to support calendar and administrative operations
Maintain strong communication with leaders and stakeholders

Required Qualifications

3+ years of administrative experience supporting multiple executives (2 or more)
Strong experience managing multiple complex calendars simultaneously (must-have)
Experience handling travel coordination and expense management
Proven ability to prioritize competing tasks in a fast-paced environment
Proficiency with Microsoft Office (Outlook, Excel, Word)
Experience using CRM systems or ticketing tools
Strong judgment, discretion, and problem-solving skills

Preferred Qualifications

Experience supporting multiple executives
Bachelor’s degree (BA/BS) preferred

What We’re Looking For

Someone who thrives in high-volume calendar management environments
Strong multitasker with experience supporting multiple executives at once
Excellent communicator who can anticipate needs and stay ahead of scheduling conflicts

Vertisystem (A MOURI Tech Company) jobs

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