Job Title: Administrative Specialist (Contract | Remote)
Location: Remote (PST / CST Time Zones Preferred)
About the Role
We are seeking an experienced Administrative Specialist to join a high-performing, centralized admin support team. This role focuses heavily on managing complex calendars and supporting multiple executives simultaneously in a fast-paced environment.
This is a remote, contract opportunity where you will provide coverage for administrative team members on a rotational basis, ensuring seamless executive support.
Key Responsibilities
- Manage high-volume, complex calendars for multiple executives (supporting 2+ leaders at a time)
- Coordinate meetings across stakeholders, time zones, and priorities
- Provide travel and expense support for multiple executives
- Partner closely with executives to understand priorities and optimize scheduling
- Collaborate with other administrative professionals for cross-functional coordination
- Proactively identify scheduling conflicts and recommend time management solutions
- Utilize internal tools and systems to support calendar and administrative operations
- Maintain strong communication with leaders and stakeholders
Required Qualifications
- 3+ years of administrative experience supporting multiple executives (2 or more)
- Strong experience managing multiple complex calendars simultaneously (must-have)
- Experience handling travel coordination and expense management
- Proven ability to prioritize competing tasks in a fast-paced environment
- Proficiency with Microsoft Office (Outlook, Excel, Word)
- Experience using CRM systems or ticketing tools
- Strong judgment, discretion, and problem-solving skills
Preferred Qualifications
- Experience supporting multiple executives
- Bachelor’s degree (BA/BS) preferred
What We’re Looking For
- Someone who thrives in high-volume calendar management environments
- Strong multitasker with experience supporting multiple executives at once
- Excellent communicator who can anticipate needs and stay ahead of scheduling conflicts
