The Administrative Assistant - Nursing provides comprehensive administrative and operational support to the Dean, College Leadership, and Clinical Team. This role is integral to the coordination of academic, clinical, and accreditation-related activities, ensuring smooth communication and efficient processes across the College.

PRINCIPAL DUTIES & RESPONSIBILITIES

Provide high-level administrative assistance to the Dean, College Leadership, and Clinical Team.
Manage calendars, meeting requests, email inboxes, and phone communications to ensure timely and effective information flow.
Generate and manage professional correspondence including letters, memos, emails, faxes, and meeting minutes.
Perform additional administrative duties as assigned, maintaining efficiency and discretion with minimal supervision.

Academic & Clinical Coordination

Assist with faculty and student communications, including announcements, reminders, and coordination of academic and clinical events.
Support onboarding and documentation processes for leadership, faculty, preceptors, and adjunct instructors.
Maintain current clinical site lists and upload student clinical documentation to appropriate repositories.
Coordinate logistics for College meetings, labs, and events (e.g., Accreditation visits, Colorado Lab, Town Hall, Clinical Meet & Greet).
Inventory, order, and maintain lab supplies and equipment.

Compliance & Accreditation

Support College affairs related to accreditation alignment, Board of Nursing requirements, and affiliate partner compliance.
Assist with the Affiliation Agreement process
Ensure documentation and all communications align with FERPA and HIPAA regulations.

Data & Reporting

Create, maintain, and manage College repositories and databases.
Collect, enter, and compile data for various reports and reporting systems.
Develop and prepare reports to support College initiatives, meetings, and performance metrics.
Retrieve and maintain student files in accordance with institutional policies.

Professional Development

Maintain a commitment to ongoing professional development.
Participate in continuing education opportunities relevant to the role.

Other Duties

Assist with travel logistics for College personnel and guests.
Perform other duties as assigned to support the mission and operations of the College

QUALIFICATIONS

Education and Experience

Associate’s Degree
At least 2 years experience in an administrative assistant or similar role
Bachelor’s degree - Preferred
Knowledge of clinical documentation software - Preferred
5 Years experience in administrative assistant or similar role - Preferred
Experience in academic or healthcare administration - Preferred

SKILLS & COMPETENCIES

Proficiency in Microsoft Office Suite, database management, and communication platforms.
Ability to function with minimal supervision
Able to follow oral and written directions
Ability to communicate clearly to diverse audience of students, faculty and staff, as well as the general public
Must have written communication skills to create edit and proofread business correspondence and reports.

Job Type: Full-time

Pay: $20.89 - $27.40 per hour

Expected hours: 40 per week

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Tuition reimbursement
Vision insurance

Education:

Associate (Preferred)

Experience:

healthcare : 1 year (Preferred)
administrive assistant: 2 years (Required)

Work Location: Remote

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Administrative Assistant - Nursing

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