Reporting Structure: Reports to Office Manager
Advertflair is looking for an administrative assistant to join our remote team. This person will work to support the daily operations of the office remotely.
The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. To be successful as an administrative assistant, individuals must be professional, pleasant, attentive, and accurate.
What you will do:
- Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed
- Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders
- Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible
- Liaise with visitors - Act as point person for office guests
- Communicate policies and procedures - Alert employees of new processes, rules and regulations
- Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed
Requirements include(but not limited to):
- High school diploma
- 1-2 years experience as an administrative assistant, secretary or receptionist preferred
- Strong organizational, communication, and time-management skills
- Proven ability to work in a fast-paced environment
- Positive, high-energy attitude
- Resourcefulness, creativity, and problem-solving skill set
- Familiarity with office equipment (i.e. printers, fax machines, projectors)
- Proficiency in Microsoft Office (especially MS Excel and PowerPoint)
About Advertflair:
Advertflair are exceptional leaders in 3D, AR and AI innovators, delivering next-gen product experiences that drive engagement and elevate retail success.
Our employees enjoy a work culture that promotes equal opportunities as our HR policy for diversity, equity, inclusion and belonging in the workplace.
Adverflair benefits includes: 401(k), Health insurance , Vision insurance , Dental insurance , Flexible schedule , Paid time offand many more
Employees can also take advantage of our freedom as we are an equal opportunity employer and we don't discriminate against any prospective employee on the basis of age, disability, race, color, religion, national origin, sex, sexual orientation, political views, veteran status or any other basis protected by law because we strongly believe in you.
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