Overview:
As an Executive Assistant, you are responsible for administrative tasks as assigned, including initiating correspondence to clients, ordering supplies, acting as liaisons with clients, vendors, and internal management and assisting with travel arrangements. In addition, you will complete filing and answer inbound and outbound (email and fax) communication for assigned department/executives.
- Prepare/Send Outlook notices for appointments, conference calls and meetings as requested. Update Outlook calendars for executives
- Produce, revise and update documents, including Excel spreadsheets, Word documents, Visio diagrams, and Power Point presentations, as requested
- Prepare monthly expense reports, both for cash reimbursement as well as AMEX charges.
- Secure off site meeting rooms, conference facilities, and catering services as requested.
- Order office supplies as needed and/or requested
- Troubleshoot technical difficulties with existing office equipment, including computers and phones, with the appropriate Mortgage Connect personnel (Help Desk, Administrative, HR, etc.)
- Procure new equipment via appropriate Mortgage Connect channels as requested
- Coordinate travel arrangements, including flights, rental cars, and hotels
- Track updates that are submitted by executives on a recurring basis (i.e. Monthly Management Report) as well as special documents
- Serving as a communication liaison for executives
- Receiving and appropriately channel telephone calls for executives
- Prepare for and participating departmental conference calls: preparing agenda, meeting documents, meeting minutes, etc
- Prepare and submit faxes, items for mailing and overnight packages as requested
- Maintain complete confidentiality and privacy of departmental matters
- Complete all assignments in a timely manner
- Complete any additional tasks and assignments as requested
- High-School Diploma or Equivalent
- 1-3 Years Administrative Experience
- Strong Customer Service Focus
- Clear Verbal and Written Communication Skills
- Ability to Work in Fast-Paced Environment and Meet Deadlines
- Capability to Work both Independently and as part of a Team
- Problem-Solving Mindset with Ability to Multitask
- Familiarity with Computers, including Microsoft Office and Typing, min. 50 wpm
Competitive payrates based on skills and experience- Extensive benefits package: Medical, dental, vision, HSA, mental health programs, Employee Assistance Program, short term disability, voluntary insurance (LTD, auto, home, life, legal, pet, identify theft), employee discounts
- Rest and relaxation: Paid holidays and generous PTO based on tenure
- Community and Philanthropy: Paid volunteer time
- Paid Maternity and Parental Leave
- Contribute to your future: 401K plan and robust continuous learning opportunities
- Work Perks Program: Access to discounts that help save money in your daily life
Is this the ideal location for you?
Mortgage Connect is committed to offering a flexible work environment for this role. This is a remote role, meaning you have the flexibility to work from home. (Remote work is subject to Mortgage Connect’s remote work policy and business needs.)
Mortgage Connect is a national mortgage service provider specializing in assisting mortgage lenders with a multitude of services they need in connection with a loan. Our entrepreneurial mindset allows us to differentiate ourselves in the market through continuous improvement and innovation, as well as our diversified suite of product offerings. Our people are driven and committed to our cultural values we call “The 5C’s”: Connect, Collaborate, Communicate, Care, and Celebrate. We take these seriously and coming on board with us means you agree to adopt these values in your everyday work life with us.
All onboarding employees will be required to complete a pre-employment background check and drug screening.
We are an Equal Opportunity employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state, or local laws. Mortgage Connect is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact HR@mortgageconnectlp.com
