Overview:
We are seeking a proactive, detail oriented and organized Administrative Assistant to provide essential support in key areas such as general bookkeeping, company communications, and data management. This role is critical in ensuring the smooth execution of day-to-day operations by offering administrative support across multiple departments. The ideal candidate will be a strong communicator, highly organized, have the ability to manage multiple tasks efficiently with great attention to detail in a fast-paced environment. A positive attitude towards customer service is mandatory.
Key Responsibilities:
Communications:
• Create and/or coordinate the distribution of newsletters, updates, and other membership communications.
• Assist in the planning and execution of company events, meetings, and vendor engagements.
AP/AR Support:
• General bookkeeping
• Collaborate with the finance team to manage invoice tracking, coding, and filing.
• Support the reconciliation of invoices and vendor payments, resolving discrepancies as needed.
Administrative Support:
• Database entry (memberships, invoices, vendors, accounts payable and receivable, GL coding,)
• Support the procurement process by tracking orders and deliveries and addressing any discrepancies.
• Provide general administrative assistance, including scheduling meetings and managing calendars.
• Assist with filing and organizing company documents, contracts, and vendor records.
• Prepare reports, presentations, and other documents for internal and external use as requested.
• Organize travel arrangements, event logistics, and accommodations for company-related activities.
Vendor Relations Support:
• Manage invoicing, payments, maintenance, and other duties related to DFA Special Events.
• Attend DFA and other Regional/National events.
• Assist Vendor Relations Director with contracts, and renewals, keeping records up to date.
Qualifications:
• Bachelor’s Degree
• Previous experience in an administrative or support role.
• Bookkeeping experience.
• Data entry experience.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint), Google Drive, Dropbox and Email marketing platforms.
• Ability to manage multiple tasks and prioritize workload in a dynamic work environment.
• Association or Membership experience preferred.
• Ability to work independently while also being a team player.
Benefits:
• 100% Remote (Travel required 2 – 3 times per year).
• 100% Employer paid healthcare including dental and vision.
• Two weeks PTO.
• Cell phone reimbursement up to $100 per month.
• Salary Range $60K - $70K.
