Job Overview
We are seeking a highly organized and proactive Assistant to support our team in various administrative and project coordination tasks. The ideal candidate will possess strong communication skills and a keen attention to detail, ensuring that all tasks are executed efficiently and effectively. This role is essential in maintaining smooth operations and enhancing productivity within the organization.
Duties
- Provide administrative support, including managing schedules, organizing meetings, and maintaining files.
- Coordinate projects by tracking deadlines, setting up timelines, and ensuring all team members are informed of their responsibilities.
- Assist with event planning by organizing logistics, preparing materials, and managing attendee communications.
- Handle phone systems with professionalism, demonstrating excellent phone etiquette while addressing inquiries or directing calls appropriately.
- Perform proofreading of documents to ensure accuracy and clarity before distribution.
- Utilize QuickBooks for basic accounting tasks, including invoicing and expense tracking.
- Act as a personal assistant to senior staff members as needed, facilitating their daily tasks and responsibilities.
- Maintain a clean and organized workspace to promote productivity.
Skills
- Strong project coordination abilities with a focus on meeting deadlines.
- Experience as a personal assistant or in an administrative role is preferred.
- Proficient in event planning with an eye for detail to ensure successful execution.
- Familiarity with phone systems and exceptional phone etiquette skills.
- Excellent proofreading skills to maintain high standards of written communication.
- Basic knowledge of QuickBooks for handling financial transactions is advantageous.
- Ability to work independently while also being a collaborative team player.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
This Assistant position offers an exciting opportunity for individuals looking to grow their career in a dynamic environment while contributing to the overall success of the organization.
Job Type: Full-time
Pay: $16.16 - $17.50 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Work Location: Remote
