This position is responsible for a broad range of high-level administrative duties in support of a Mission Services Vice Presidents. This position acts independently and exercises initiative to achieve organizational goals and objectives, maintains confidentiality, and establishes and maintains positive working relationships.
Partnering with and reporting to the Vice President of Strategic Initiatives & Integration for the US Field (VPSII), this position advances the Young Life mission to introduce adolescents to Jesus Christ and help them grow in their faith by leading spiritually, accelerating national field initiatives, supporting operations and venue-production, and ensuring administrative excellence.
- Manage the calendar of the Vice President. Determine the urgency of requests and priorities accordingly to complete tasks in a timely manner. Manage long-term view of calendars strategically by collaborating across the mission to drive efficiency and understanding executives’ priorities.
- Utilize strong analytical skills in a variety of time-sensitive, high-pressure situations and independently manage conflicts that arise affecting or potentially affecting the Vice President.
- Exercise judgment and independent initiative; handle time-sensitive matters that require concise problem-solving and confidentiality.
- Operate independently in absence of the supervisor, calling on staff when required; assist and advise Vice President on problems, sort correspondence, mail, and matters by order of importance and priority for immediate action upon supervisor's return
- Assist the Vice President in preparing for meetings.
- Edit reports, proposals, and presentations for the Vice President. Consult across departments as needed on strategic communications and information.
- Responsible for arranging Vice President’s travel arrangements, itineraries, and background materials.
- Maintain Vice President’s expenses and submit expense reports monthly.
Office of the Vice President
- Manage the Vice President’s office in a proactive and professional manner.
- Develop a workflow for the office including timelines, office procedures, and regulations for completing what is required of the office. Maintain the operating efficiency and integrity of the office of the Vice President.
- Interact daily with administrators and officers at all levels at Young Life, and other external stakeholders to manage and accomplish Vice President’s objectives.
- Operate at a sophisticated level of independence and advance decision-making responsibility to effectively exercise excellent judgment and discretion essential to handling sensitive and confidential matters.
Project Management
- Analyze business materials and company communications, leverage observations to inform decision- making, and execute tasks strategically for all stakeholders.
- Identify process improvement opportunities proactively and recommend solutions with confidence to promote operational efficiencies.
- Drive deadlines and deliverables while adapting to ambiguity, and changing business needs or expectations; check in with the support team to provide guidance.
- Provide strategic planning documents
- Construct and manage the budget of the Vice President.
Team Meetings
- Schedule team meetings, prepare agendas, and record minutes. Manage any follow-up tasks and ensure completion.
- Plan and execute annual team in-person meetings, which may include booking venues, travel, and providing on-site logistical support.
Education:
- BA preferred or equivalent experience.
- Ongoing education is encouraged.
Experience/Qualifications Required For The Job:
- 5 years of Administrative work required.
- Ability to function in a role that requires a high degree of flexibility with the ability to independently interpret policies and solve non-routine, complex issues under minimal supervision, balanced with a willingness to request clarification/assistance when difficulties arise.
- Provide support with various projects which require the ability to manage multiple, concurrent tasks with the highest levels of professionalism, confidentiality, and timely turn-around.
- Excellent organizational skills with attention to detail and the ability to handle concurrent tasks and constant interruptions.
- Ability to work closely with other Executive Administrators to identify and balance priorities, requirements, and areas of need.
- Advanced Microsoft Office application skills (Word, OneNote, Excel, Powerpoint, and Outlook).
- Excellent written and verbal communication skills with employees of all levels.
- Ability to be highly discreet and routinely handle confidential matters
- Basic accounting skills.
- Possess good judgment, reasoning ability, and strong problem-solving skills.
- Travel is required.
Additional Job Description
Spiritual Leadership and Mission Alignment
- Emphasis on spiritual growth, prayer integration, and participation in the spiritual life of the organization.
- Requirement to develop and follow a formation plan promoting holistic health.
Project Management and National Initiatives
- Strong focus on managing national field initiatives and ensuring alignment with frontline leader needs.
- Collaboration with functional partners and stakeholders to optimize project execution and field impact.
- Responsibilities include change management, communication plans, and monitoring/evaluation of project impact.
- Use of existing and new technologies to support initiatives.
- Specific current project priorities include Volunteer Leaders, the Greater Opportunity Network, NextGen Leaders, and Global Giving Circle grants.
Expanded Administrative Support
- Additional emphasis on Human Resources coordination for the Vice President's direct reports, including hiring, onboarding, and performance management.
- Broader communication tasks, including branding and design-polishing for correspondence.
Financial Responsibilities
- Active involvement in fundraising efforts, including engagement with benefactors and personal network cultivation.
Key Qualifications Enhancements
- Increased travel requirements, up to 40% of workdays, including overnights.
- Proficiency shifted to Google Workspace instead of Microsoft Office.
Specific Working Conditions
- The anticipated salary for this position can range from $42,009-$52,575.50 depending on relevant education and experience.
- This candidate would need to work Eastern Standard Time business hours.
