About Us:
Magna Legal Services provides end-to-end legal support services to law firms, corporations, and governmental agencies throughout the nation. As an end-to-end service provider, we can provide strategic advantages to our clients by offering legal support services at every stage of their legal proceedings.
Job Description:
Job Title: Executive Assistant
Job Summary:
Magna Legal Services is seeking a confident, proactive, and experienced Executive Assistant to support members of our Leadership Team. Primary responsibilities include coordinating complex schedules and logistics, liaising with both internal departments and external clients, arranging travel and events, preparing and proofing materials/presentations, and providing general administrative assistance to the company executives.
The ideal candidate will have at least 4 years of relevant experience and excels at working both independently and collaboratively, managing multiple projects and deadlines simultaneously, and handling confidential information with discretion. This person should have a “no job too small or too large” attitude, be flexible and energized by change, and take pride in making both the Executive Team and larger office run smoothly and efficiently. Must be able to travel monthly to corporate headquarters in Philadelphia, PA.
Key Responsibilities:
- Manage the Executive Team's complex and ever-changing calendars; proactively recognize the impact of a shift in priorities or existing conflicts, then take the necessary actions to reschedule, often on short notice, communicating changes to all impacted participants
- Coordinate travel arrangements, including air, hotel, ground transportation and meal reservations, for the leadership team, as needed
- Build and maintain cooperative relationships with clients and colleagues at all levels, both internally and externally
- Handle highly sensitive information with utmost discretion and exercise proper judgment
- Type and proof correspondence, including letters, memos, documents and reports as requested or as circumstances dictate
- Provide support for leadership meetings, including scheduling, material/presentation preparation, and other logistics
Qualifications:
- Bachelor’s Degree required
- A minimum of 4 years professional experience in a fast-paced environment
- Outstanding written and verbal communication skills
- Experience with large meeting / event planning and organization
- Ability to work independently as well as an integral member of various teams
- Strong organizational and time management skills with a meticulous attention to detail
- Proven ability to meet deadlines, prioritize assignments, and juggle multiple tasks simultaneously
- Strong proficiency in Microsoft Office, especially Outlook, Teams, Word, and PowerPoint
- Highly motivated self-starter with strong customer service focus
- Ability to Travel 10% of the time
Base salary range: USD $60,000 - $70,000 yearly
An employee’s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of Magna Legal's total compensation package for employees.
Magna Legal Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
