Job Summary
We are seeking a highly organized, proactive, and bilingual (English/Spanish required) Office Assistant to serve as a true right-hand support to leadership. This is a critical remote role for someone who thrives in a fast-paced environment, can seamlessly multitask, and takes initiative without needing constant direction. You will be the backbone of daily operations—helping manage communications, supporting client interactions, and ensuring the office runs smoothly and efficiently.
This position is ideal for someone who is dependable, detail-oriented, and takes pride in being the go-to person who keeps everything on track.
Key Responsibilities
- Provide direct day-to-day support to leadership, anticipating needs and handling tasks proactively
- Manage incoming calls, emails, and inquiries with professionalism and care
- Assist with client intake, scheduling, and follow-ups
- Maintain organization of files, documents, and office systems
- Coordinate appointments, calendars, and internal workflows
- Support light administrative, operational, and client service tasks as needed
- Communicate effectively in both English and Spanish with clients and team members
- Help ensure a smooth, organized, and welcoming office environment
Qualifications & Experience
- Bilingual in English and Spanish (required)
- Strong multitasking ability with excellent organizational skills
- Prior experience in an administrative, office assistant, or similar support role
- Professional, dependable, and detail-oriented
- Strong communication and interpersonal skills
- Ability to take initiative and work independently while supporting a team
- Comfortable using office systems and CRM tools (Lawmatics or similar is a plus)
What We’re Looking For
- A true team player who can act as a reliable right hand
- Someone who is calm under pressure and can juggle multiple priorities
- A person who genuinely cares about helping others and supporting the team
- A proactive problem-solver who gets things done
If you take pride in being the person others rely on, enjoy staying organized, and thrive in a supportive yet fast-paced environment, we would love to hear from you.
Job Type: Part-time
Pay: $55.00 - $75.00 per hour
Experience:
- office: 2 years (Required)
Language:
- English (Required)
- Spanish (Required)
Work Location: Remote
