About Us:
Adept Builders & Design is a California-based general contracting and design company specializing in high-end residential remodels, outdoor living spaces, and innovative movable deck systems. We are a growing company seeking a proactive, detail-oriented, and reliable Remote Operations & Project Coordinator to support daily operations, client communication, and construction project coordination.
Job Description:
This is a key role within the company, working directly with leadership to help streamline operations, improve client experience, and support ongoing construction projects. We are looking for someone who is highly organized, takes initiative, and thrives in a fast-paced environment.
Key Responsibilities:
Operations & Administrative Management
- Manage and respond to incoming leads within 5 minutes
- Maintain organized communication with clients, vendors, and subcontractors
- Schedule appointments, estimates, and project timelines
- Maintain and update CRM systems (client records, project tracking)
- Prepare and send documents (estimates, follow-ups, contracts)
- Assist with bookkeeping and expense tracking
Construction Project Coordination
- Track project timelines, milestones, and daily progress
- Coordinate with subcontractors and confirm schedules
- Track material orders and deliveries
- Organize project documentation and permits (California-based)
- Ensure clear and documented communication with clients and team members
- Follow up with clients and team members consistently
Marketing & Lead Management
- Coordinate social media posting (Instagram, TikTok, Facebook)
- Assist with content scheduling and organization
- Track incoming leads and update CRM
- Support website updates and online presence
- Assist with basic marketing coordination and research
Required Qualifications:
- Experience working with U.S.-based companies
- Strong administrative or operations background
- Basic understanding of construction or willingness to learn quickly
- Excellent English communication (written and verbal)
- Highly organized with strong attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Reliable internet and workspace
- Must be responsive, proactive, and accountable
Preferred Qualifications:
- Experience with a general contractor or construction company
- Familiarity with California permits and project workflows
- Experience with CRM systems
- Spanish/English bilingual (preferred but not required)
Compensation & Growth:
- $800 – $1,200 MXN per day (based on experience)
- Performance-based growth opportunities
- Long-term position with potential to grow into an Operations Manager role
Who Will Succeed in This Role:
- Someone who takes initiative and solves problems
- Someone who wants to grow with a company long-term
- Highly detail-oriented and reliable
- Proactive and able to handle multiple tasks without constant supervision
Application Instructions:
Please include in your application:
1. A short introduction about your experience
2. Your experience working with U.S. companies
3. Any experience related to construction or project coordination
4. Why you believe you are a strong fit for this role
Job Type: Full-time
Pay: $900.00 - $1,200.00 per day
Education:
Experience:
- Microsoft Office: 1 year (Preferred)
- Construction management: 2 years (Required)
- Social Media Management: 1 year (Preferred)
- Administrative : 2 years (Required)
- CRM management: 2 years (Preferred)
Language:
Work Location: Remote
