About Us:

Adept Builders & Design is a California-based general contracting and design company specializing in high-end residential remodels, outdoor living spaces, and innovative movable deck systems. We are a growing company seeking a proactive, detail-oriented, and reliable Remote Operations & Project Coordinator to support daily operations, client communication, and construction project coordination.

Job Description:

This is a key role within the company, working directly with leadership to help streamline operations, improve client experience, and support ongoing construction projects. We are looking for someone who is highly organized, takes initiative, and thrives in a fast-paced environment.

Key Responsibilities:

Operations & Administrative Management

Manage and respond to incoming leads within 5 minutes

Maintain organized communication with clients, vendors, and subcontractors

Schedule appointments, estimates, and project timelines

Maintain and update CRM systems (client records, project tracking)

Prepare and send documents (estimates, follow-ups, contracts)

Assist with bookkeeping and expense tracking

Construction Project Coordination

Track project timelines, milestones, and daily progress

Coordinate with subcontractors and confirm schedules

Track material orders and deliveries

Organize project documentation and permits (California-based)

Ensure clear and documented communication with clients and team members

Follow up with clients and team members consistently

Marketing & Lead Management

Coordinate social media posting (Instagram, TikTok, Facebook)

Assist with content scheduling and organization

Track incoming leads and update CRM

Support website updates and online presence

Assist with basic marketing coordination and research

Required Qualifications:

Experience working with U.S.-based companies

Strong administrative or operations background

Basic understanding of construction or willingness to learn quickly

Excellent English communication (written and verbal)

Highly organized with strong attention to detail

Ability to multitask and prioritize in a fast-paced environment

Reliable internet and workspace

Must be responsive, proactive, and accountable

Preferred Qualifications:

Experience with a general contractor or construction company

Familiarity with California permits and project workflows

Experience with CRM systems

Spanish/English bilingual (preferred but not required)

Compensation & Growth:

$800 – $1,200 MXN per day (based on experience)

Performance-based growth opportunities

Long-term position with potential to grow into an Operations Manager role

Who Will Succeed in This Role:

Someone who takes initiative and solves problems

Someone who wants to grow with a company long-term

Highly detail-oriented and reliable

Proactive and able to handle multiple tasks without constant supervision

Application Instructions:

Please include in your application:

1. A short introduction about your experience

2. Your experience working with U.S. companies

3. Any experience related to construction or project coordination

4. Why you believe you are a strong fit for this role

Job Type: Full-time

Pay: $900.00 - $1,200.00 per day

Education:

Bachelor's (Preferred)

Experience:

Microsoft Office: 1 year (Preferred)
Construction management: 2 years (Required)
Social Media Management: 1 year (Preferred)
Administrative : 2 years (Required)
CRM management: 2 years (Preferred)

Language:

English (Required)

Work Location: Remote

Adept Builders & Design

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