About the Role
We are seeking a highly organized, proactive Executive Assistant to support the Executive Director and help manage day-to-day operations. This is a part-time, remote position ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and is comfortable handling a mix of administrative, communications, and project-based tasks. Flexibility and responsiveness are key, as some needs may arise on short notice.
Key Responsibilities
- Calendar & Scheduling SupportCoordinate meetings, appointments, and event logistics
- Assist with large-scale scheduling (e.g., coordinating attendance and preferences for annual events and conferences)
- Inbox & Communication ManagementHelp organize, prioritize, and manage the Executive Director’s inbox
- Monitor and respond to inquiries from shared inboxes (e.g., general info email)
- Ensure timely follow-up and clear communication
- Event & Administrative SupportAssist with planning and coordination for organizational events
- Track RSVPs, collect attendee information, and support logistics
- Data & CRM ManagementInput and maintain data in spreadsheets and CRM systems (EveryAction)
- Ensure data accuracy and organization across platforms
- Content & CommunicationsSupport social media posting, often on short notice
- Update website content, including posting news, updates, and announcements
- Media & Research TrackingMonitor and track media mentions of the organization and Executive Director
- Maintain organized records of news clippings and relevant coverage
- File & Document ManagementOrganize and maintain shared folders and internal documentation systems
- General Administrative & Project SupportAssist with ad hoc projects and tasks as they arise
- Provide flexible support across various operational needs
- 3+ years of administrative or executive support experience
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Comfortable managing multiple priorities and shifting tasks
- Detail-oriented with strong follow-through
- Experience with CRM systems (EveryAction preferred), Google Workspace, Microsoft Office and Asana
- Ability to handle sensitive information with discretion
TalentMatch
®Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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