Detroit Charter Company, a leading entity in the Transportation, Trucking, and Railroad industry, is seeking a highly organized and proactive Administrative Assistant to join our dynamic team. This role is critical in supporting daily office operations, ensuring effective communication, and maintaining seamless administrative processes within our fast-paced transportation environment. The ideal candidate will possess exceptional multitasking abilities, strong attention to detail, and the flexibility to adapt to changing priorities while maintaining a professional demeanor. As an Administrative Assistant at Detroit Charter Company, you will be the backbone of our office operations, handling everything from scheduling appointments, managing correspondence, preparing reports, and assisting various departments as needed. This position offers a unique opportunity to contribute to the efficiency and success of our company by providing essential administrative support that keeps our business running smoothly. Candidates should be comfortable working with transportation-related documentation and software, have excellent interpersonal skills, and demonstrate a commitment to upholding our company’s standards and values. Join us and become part of a dedicated team that values hard work, collaboration, and growth within the transportation industry.
Responsibilities
- Provide comprehensive administrative support to management and operational teams.
- Manage and coordinate schedules, appointments, and meetings effectively.
- Prepare, edit, and distribute company correspondence, reports, and documents.
- Maintain accurate and organized filing systems for transportation records and documentation.
- Assist in processing invoices, purchase orders, and expense reports.
- Handle incoming calls, emails, and other communications professionally and promptly.
- Coordinate travel arrangements and logistics for company personnel.
- Support inventory management and order supplies as needed.
- Facilitate internal communication between departments to ensure operational efficiency.
Requirements
- High school diploma or equivalent; associate degree preferred.
- Proven experience as an administrative assistant or in a similar role, preferably in transportation or logistics.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with transportation management software.
- Excellent organizational skills with meticulous attention to detail.
- Ability to handle multiple tasks simultaneously and meet tight deadlines.
- Effective communication skills, both written and verbal.
- Discretion in handling confidential and sensitive information.
- Ability to work independently and as part of a team in a fast-paced environment.
- Strong problem-solving skills and a positive, proactive attitude.
