Executive Assistant (Remote – Full-Time, W2)
Salary: $55,000/year
Location: Fully Remote (Not hiring in California or New York at this time)
Benefits: None currently offered
Los Angeles Surrogacy is seeking a highly organized, detail-oriented Executive Assistant to support operational and case management functions within our growing team. This is a full-time, fully remote W2 position for someone who thrives in a fast-paced, process-driven environment and enjoys staying on top of moving parts.
This role is heavily focused on coordination, follow-up, and ensuring critical milestones are met across funding, legal, and escrow processes.
Key Responsibilities:
- Funding Coordination
- Send second and final funding requests to Intended Parents and/or agents
- Follow up consistently until funds are received
- Confirm receipt of funds with escrow
- Legal Process Tracking
- Initiate legal for each case
- Track progress daily and follow up to ensure timely completion
- VIP Case Support
- Assist in managing up to 3 high-touch VIP cases at a time
- Ensure all milestones and communications stay on track
- Escrow Closures
- Coordinate with gestational carriers to confirm all bills are submitted and paid prior to closing escrow
- Gestational Carrier Communication
- Send daily introductory check-in texts Follow up on non-responses
- Send post-delivery check-in messages to ensure GCs feel supported
- Track all communication in CRM (ZOHO)
- CRM & Administrative Oversight
- Complete recurring CRM tasks
- Confirm and document IP attorney information
- Maintain accurate and up-to-date case records
Ideal Candidate:
- Extremely organized and process-oriented
- Comfortable with frequent follow-ups and proactive communication
- Strong written communication skills
- Detail-driven and able to manage multiple cases at once
- Comfortable working independently in a fully remote environment
- Experience in case management, legal coordination, escrow, healthcare, or administrative support preferred
