New Gen Builders
Administrative Assistant
Location: Houston, TX (On-Site with Field Visits)
Keep a Fast-Growing Construction Company Organized and Moving
New Gen Builders is a Houston-based residential construction company building modern, ground-up homes and small multifamily projects for clients and investors. As we grow our portfolio, we need a sharp, detail-oriented Administrative Assistant to keep the back end organized and running smoothly.
Who You Are
- You're highly organized, detail-focused, and reliable.
- You're comfortable working fully remote, communicating clearly via email, video, and chat.
- You like working with numbers, spreadsheets, and documentation.
- You enjoy supporting others and making sure nothing falls through the cracks.
- You pick up new software quickly and aren't afraid of learning new tools.
This role is perfect for someone who loves spreadsheets, tracking details, and supporting a team so they can focus on execution in the field. You'll work closely with the Construction Project Manager and leadership to keep finances, documents, and communication on track.
Key Responsibilities
- Handle weekly payroll for subcontractors (collect time, verify, and prepare for processing).
- Reconcile project expenses, invoices, and receipts against budgets.
- Maintain and update trackers: budgets, schedules, bills, bids, and other project-related logs.
- Support the Construction Project Manager with bids, selections, vendor communication, and follow-up.
- Coordinate with vendors, clients, and subcontractors via email and phone as needed.
- File and organize permits, contracts, insurance certificates, lien releases, and other documents.
- Keep digital folders and shared drives clean, organized, and easy to navigate.
Qualifications
- Strong multitasking and organizational skills.
- Comfortable working in Excel and/or Google Sheets.
- Professional written and verbal communication.
- Experience with payroll, billing, or bookkeeping is a plus.
- Fast learner with good problem-solving skills.
- Construction or real estate experience is a plus.
- Experience with QuickBooks, Buildertrend, Procore, or similar tools is a plus.
Compensation
- full-time structure (40 hrs a week, 9-5)
- Pay: $12 to $15 per hour USD, depending on experience and skill set
Why This Role Matters
As an Administrative Assistant, you create order behind the scenes so the field and project teams can focus on building. Your accuracy and consistency help protect cash flow, keep projects organized, and ensure that clients, vendors, and subs get timely, professional communication.
Why You'll Love Working Here
- You'll be a key support for a small, ambitious team.
- Your attention to detail will be appreciated.
- Your ideas for better organization will matter.
- You'll grow alongside a company that's scaling fast.
New Gen Builders is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, genetic information, military status, or any other protected characteristic under federal, state, or local law. We provide reasonable accommodations for applicants and employees as required by law.
