Position: Administrative Assistant
Position Type: Remote – Georgia Resident
Hours: 15–20 hours per week
Compensation: $25/hour
Additional Hours. Additional hours may be required during conferences and special events. These hours are compensated at the same hourly rate.
About GAEYC. The Georgia Association for the Education of Young Children (GAEYC) is a professional membership organization committed to advancing high-quality early learning across Georgia. Through advocacy, professional development, and community engagement, GAEYC supports early childhood professionals and strengthens the early education ecosystem statewide.
Position Overview. The Administrative Assistant provides essential administrative, operational, and coordination support to ensure the smooth day-to-day functioning of GAEYC. This role supports communications, membership administration, event logistics, systems management, and light financial coordination. The Administrative Assistant works closely with the Affiliate Manager and Board President and serves as a reliable operational backbone for the organization. This is a hands-on role that requires organization, follow-through, comfort with technology, and the ability to manage multiple workstreams independently.
Key Responsibilities
Administrative & Organizational Support
- Provide administrative support, including scheduling meetings, managing calendars, responding to emails, and handling correspondence
- Support leadership with document preparation, tracking action items, and maintaining organized digital files
- Assist with Board and committee logistics, including meeting scheduling, agendas, and materials
Membership Management & Data Support
- Manage membership records, directory updates, and data reporting
- Support membership communications, renewals, and onboarding
- Maintain accurate databases and tracking systems to support reporting and engagement
Communications & Digital Support
- Assist with updates to the GAEYC website and social media platforms
- Support basic content posting, updates, and coordination with leadership or contractors
- Ensure consistency and accuracy across digital platforms
Events, Conferences & Meetings
- Assist with conference and event planning, including registration management, speaker coordination, and logistics
- Support event logistics such as venue coordination, catering, materials preparation, and audiovisual needs
- Provide on-site or virtual support during conferences and special events as needed
Systems & Project Management
- Manage and maintain Smartsheet systems, including task tracking, timelines, and team collaboration
- Support internal workflow organization and follow-up
- Recommend improvements to administrative systems to increase efficiency
Financial & Administrative Coordination (Non-Accounting)
- Process invoices, reimbursements, and basic payment tracking in accordance with GAEYC policies
- Maintain organized financial records and documentation for leadership and external accountants
- Assist with expense tracking and basic financial reporting support (no independent bookkeeping or audits)
Qualifications
- Proven experience in an administrative or operations support role, preferably in a nonprofit or membership-based organization
- Strong organizational skills with high attention to detail
- Proficiency with tools such as Smartsheet, Google Workspace, Microsoft Office, and basic website or social media platforms
- Comfort working with financial documentation, invoices, and reimbursements (accounting experience is a plus but not required)
- Ability to manage multiple priorities and meet deadlines with minimal supervision
- Strong written and verbal communication skills
- Reliable, responsive, and able to work independently in a remote environment
Please submit your resume and cover letter to info@gaeyc.net
Job Types: Part-time, Contract
Pay: $25.00 per hour
Application Question(s):
- Describe a time when your organizational skills were demonstrated.
- Describe your experience with social media.
- Describe your experience with writing professional communications.
- Describe your experience using Microsoft Excel.
- Describe your experience using Adobe products to edit materials.
Work Location: Remote
