Position: Administrative Assistant

Position Type: Remote – Georgia Resident

Hours: 15–20 hours per week

Compensation: $25/hour

Additional Hours. Additional hours may be required during conferences and special events. These hours are compensated at the same hourly rate.

About GAEYC. The Georgia Association for the Education of Young Children (GAEYC) is a professional membership organization committed to advancing high-quality early learning across Georgia. Through advocacy, professional development, and community engagement, GAEYC supports early childhood professionals and strengthens the early education ecosystem statewide.

Position Overview. The Administrative Assistant provides essential administrative, operational, and coordination support to ensure the smooth day-to-day functioning of GAEYC. This role supports communications, membership administration, event logistics, systems management, and light financial coordination. The Administrative Assistant works closely with the Affiliate Manager and Board President and serves as a reliable operational backbone for the organization. This is a hands-on role that requires organization, follow-through, comfort with technology, and the ability to manage multiple workstreams independently.

Key Responsibilities

Administrative & Organizational Support

Provide administrative support, including scheduling meetings, managing calendars, responding to emails, and handling correspondence
Support leadership with document preparation, tracking action items, and maintaining organized digital files
Assist with Board and committee logistics, including meeting scheduling, agendas, and materials

Membership Management & Data Support

Manage membership records, directory updates, and data reporting
Support membership communications, renewals, and onboarding
Maintain accurate databases and tracking systems to support reporting and engagement

Communications & Digital Support

Assist with updates to the GAEYC website and social media platforms
Support basic content posting, updates, and coordination with leadership or contractors
Ensure consistency and accuracy across digital platforms

Events, Conferences & Meetings

Assist with conference and event planning, including registration management, speaker coordination, and logistics
Support event logistics such as venue coordination, catering, materials preparation, and audiovisual needs
Provide on-site or virtual support during conferences and special events as needed

Systems & Project Management

Manage and maintain Smartsheet systems, including task tracking, timelines, and team collaboration
Support internal workflow organization and follow-up
Recommend improvements to administrative systems to increase efficiency

Financial & Administrative Coordination (Non-Accounting)

Process invoices, reimbursements, and basic payment tracking in accordance with GAEYC policies
Maintain organized financial records and documentation for leadership and external accountants
Assist with expense tracking and basic financial reporting support (no independent bookkeeping or audits)

Qualifications

Proven experience in an administrative or operations support role, preferably in a nonprofit or membership-based organization
Strong organizational skills with high attention to detail
Proficiency with tools such as Smartsheet, Google Workspace, Microsoft Office, and basic website or social media platforms
Comfort working with financial documentation, invoices, and reimbursements (accounting experience is a plus but not required)
Ability to manage multiple priorities and meet deadlines with minimal supervision
Strong written and verbal communication skills
Reliable, responsive, and able to work independently in a remote environment

Please submit your resume and cover letter to info@gaeyc.net

Job Types: Part-time, Contract

Pay: $25.00 per hour

Application Question(s):

Describe a time when your organizational skills were demonstrated.
Describe your experience with social media.
Describe your experience with writing professional communications.
Describe your experience using Microsoft Excel.
Describe your experience using Adobe products to edit materials.

Work Location: Remote

Georgia Association for the Education of Young Children (GAEYC)

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Administrative Assistant