Job Summary: Are you a stubborn individual who is always striving for more? Is enough never enough? Are you impatient and love to multi-task? Are you data-driven and introspective? Do you describe yourself as detail-oriented, thorough, factual, and quick? Would you consider yourself a perfectionist? Are you an analytical, fact-based thinker who focuses on delivering accurate information? Does working in a fast-paced environment, with a lot of moving parts, interest you? Are you looking to start a second part-time career?
- Serve as a trusted administrative partner to the CEO, supporting alignment with company goals and priorities.
- Act as a gatekeeper and facilitator for the CEO's schedule and communications, protecting time for highpriority initiatives.
- Anticipate the CEO's needs and proactively manage requests, materials, and action items.
- Manage, prioritize, and help resolve competing demands to ensure the CEO remains focused on key objectives.
- Support the CEO by reinforcing focus on strategic priorities and company growth initiatives through effective organization and followthrough.
- Support EOS execution by reinforcing priorities, tracking commitments, and supporting leadership meeting cadence.
- Maintain and manage the CEO's calendar, including scheduling internal and external meetings.
- Oversee and organize the CEO's email inbox, identifying actionable items and ensuring timely followup.
- Draft, edit, and manage professional correspondence, presentations, and reports.
- Prepare agendas, document meeting notes, and track action items to completion.
- Maintain organized digital system for schedules, communications, documents, and task tracking.
- Assist with scheduling and coordinating business/personal travel arrangements, including flights, hotels, and itineraries, as requested.
- Manage and submit accurate expense reporting for CEO and CGO, ensuring timely reconciliation and compliance with company guidelines.
- During CEO travel periods, flex capacity to support additional administrative or operational duties as assigned to maintain continuity and momentum.
- Support special projects and initiatives for the CEO and executive leadership.
- Track progress on key initiatives, deadlines, and deliverables.
- Coordinate with internal and external stakeholders to support project outcomes.
- Identify inefficiencies in scheduling, communication, and workflow and recommend improvements.
- Uphold confidentiality, integrity, and professionalism in all CEOrelated communications.
- Build trustbased relationships with team members to ensure clear communication and alignment..
- Proactively identify issues related to scheduling, communication, and task execution.
- Handle routine administrative decisions independently and escalate critical matters appropriately.
- Exercise sound judgement when representing the CEO in internal and external communications.
- Associate's Degree or equivalent from twoyear college or technical school; and two to four years related experience and/or training; or equivalent combination of education and experience.
- Valid Texas Driver's License and automobile insurance
- Exceptional organizational, prioritization, and multitasking abilities with strong attention to detail.
- Excellent written and verbal communication skills, including professional email drafting and message coordination.
.• High proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams) and modern productivity tools (e.g., calendar systems, task management, project tracking software.)
- Demonstrated ability to manage complex calendars, schedule meetings across multiple stakeholders, and coordinate logistics efficiently.
- Strong followthrough skills with the ability to track assigned tasks, deadlines, and commitments to completion.
- Ability to work independently in a remote environment, exercise sound judgement, and maintain confidentiality and discretion.
- Professional, responsive, and serviceoriented mindset with a proactive approach to problemsolving.
- Potential Paid Time Off
- 401(k) up to 3.5 Match
Hours: 3 to 5 hours per day
In 2005, Dan Willson, PT, MS, founded Paradigm Home Health with a vision to pioneer premier rehabilitation in the rapidly growing home health industry. Rooted in Dan’s faith, our culture embraces excellence, compassion and respect, guided by the mission to: Work Smart, Achieve Results, Value People, Excel in Reputation, and Be Dependable. For nearly 20 years, Paradigm has been at the forefront of post-acute care reducing readmissions, preventing emergent visits, and managing complex conditions while creating a supportive environment where caregivers and clinicians thrive. Expanding beyond therapy, we built specialty nursing and disease-management programs, including heart failure and COPD care, post-surgical recovery, medication oversight, and advanced wound care. This commitment to quality has earned several 5-star ratings. For future team members, Paradigm offers more than a job, it’s a calling. Join us and use your skills to transform lives while shaping the future of home health.
