Description
We are seeking a dynamic and highly organized Operations Administrator to join our team! In this vital role, you will assist in routine operations, ensuring efficient communication.
Your proactive approach and attention to detail will help foster a productive work environment and support our organizational goals.
Administration
- Provide proactive support on inbox and calendar management, including handling a complex email and shared mailbox, drafting/ghostwriting select communications and managing a dynamic schedule.
- Coordinate and execute domestic and international travel, periodically across multiple time zones.
- Manage Microsoft shared mailbox responding to enquiries, create and edit Microsoft Office documents, spreadsheets as requested.
- Scheduling appointments and coordinating meeting to optimize planning.
- Ensure that data entry, tracking and coordination for different initiatives are managed, which includes keeping contacts in Outlook and CRM, logging prospect and client interactions, tracking team action items and ideas and documenting.
- Assist with clerical duties including proofreading documents, preparing reports, and managing correspondence
- Utilize strong organizational skills to prioritize tasks effectively and ensure timely completion of projects
- Perform other duties as assigned by supervisors and/ or senior management
Qualifications
- 3+ years of experience as an Administrative Assistant supporting multiple executives and/or senior team members.
- Familiarity with ZohoBook or bookkeeping experience is a plus
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Superior communication skills, confidence to work directly with Partners, Customers and Prospects
- Strong time management skills and meet deadlines
- Comfortable to work under pressure while completing tasks
- Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
- Positive attitude, no task too big or too small
- Highly motivated, self-driven, solution and detail-oriented
- Able to work well in an ever-changing environment
HOURS
- This is a Part Time 2 days a week
- Fully Remote
- 400 USD/Week
Job Types: Part-time, Contract
Pay: $400.00 per week
Expected hours: 16 per week
Benefits:
Work Location: Remote
