Location: Framingham, Massachusetts
Job Type: Contract
Compensation Range: $32 - 35 per hour
We are looking for a highly organized and tactful Mid-Level Administrative Assistant to provide critical support to the leaders of our Product Development team. In this role, you will act as a central pillar for the department, utilizing your broad knowledge of company policies and procedures to ensure smooth day-to-day operations.
Working at the intersection of leadership and execution, you will be a key collaborator for both internal and external stakeholders. Since many of our partners work remotely, you will serve as a vital communication link, navigating complex issues with the diplomacy and professional discretion necessary to maintain high-level relationships.
Responsibilities:
- Schedules and maintains multiple calendars of appointments and meetings.
- Coordinated travel itineraries and process expenses.
- Responds to questions and requests and researches information. Talks to a variety of customers on issues which are complex or of a confidential nature. Involves appropriate associates from other departments or divisions to resolve issues.
- Analyses operating practices and builds/revises systems and procedures as vital.
- Prioritizes and maintains files, record keeping systems, and office layout.
- Coordinates meetings (Catering, Booking Rooms, Follow up, etc.)
- Timekeeping
- Back-up Support to other Admins.
- Supports all meetings and sessions held in the home office.
- Order department supplies and supports in organizing new hire equipment.
- Support training and conferences with prep and logistics needs.
Qualifications:
- 5-8 years experience as an Administrative Assistant with similar responsibilities.
- Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word.
- Outstanding communication and interpersonal skills with proven organizational and administrative.
- Must thrive in a very busy atmosphere.
- Ability to service a large group of people (VP/AVPs) including large functional teams.
- Proven success of balancing many things at one time and ability to shift gears and prioritize.
- Change management skills and flexibility.
- Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses is highly important.
- Strong ability to collaborate with and cover other Administrative Assistants.
- Great at being resourceful and leveraging relationships to problem solve.
- Ability to appropriately work with data/information that is confidential in nature.
Preferred Skills:
- Large corporate environment work experience highly preferred.
JobID: JN -012026-120739
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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Cella, a randstad digital company, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Cella by randstad digital offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
