Administrative Assistant – Real Estate / Property Management
Location: San Francisco Bay Area (must reside locally)
Assignment Type: Temporary with strong potential for Direct Hire
Compensation: $25–$30/hour (based on experience)
Overview
A well-established real estate and property management organization is seeking a reliable and detail-oriented Administrative Assistant to support a residential property portfolio in Sonoma and Solano Counties. This role supports day-to-day property operations and resident services in a fast-paced, professional environment. The position starts as temporary with the potential to convert to a direct-hire role.
Key Responsibilities
- Perform administrative duties including sorting and distributing mail, preparing correspondence, posting and distributing tenant notices, and coordinating with internal teams and external vendors
- Answer incoming calls and route messages appropriately
- Maintain an organized and professional front desk environment
- Manage office supplies and equipment and obtain vendor quotes as needed
- Maintain, update, and ensure compliance with company and property files
- Assist with monitoring community policies and house rules
- Support residents with maintenance work orders by logging, tracking, and following up to ensure timely completion and resident satisfaction
- Assist with new resident application and move-in processes
- Respond appropriately during building emergencies such as fire or flood by notifying management or emergency personnel
- Maintain familiarity with building systems and emergency evacuation procedures
- Attend required trainings, meetings, and company events
- Perform additional administrative and operational duties as assigned
Qualifications
Education and Experience
- High School Diploma or GED required
- Minimum of one year of administrative, receptionist, or office support experience
- Prior real estate or property management experience strongly preferred
Knowledge, Skills, and Abilities
- Proficiency in Microsoft Office including Excel, Word, and PowerPoint
- Experience with property management systems such as RealPage preferred
- Strong organizational skills with attention to detail
- Ability to handle confidential information with discretion and professionalism
- Excellent written and verbal communication skills
- Strong interpersonal skills with the ability to interact calmly and empathetically with residents, vendors, and internal teams
- Ability to work independently, manage time effectively, and meet deadlines
- Sensitivity to working with diverse populations including seniors, disabled individuals, and low-income residents
Requirements
- Must reside in the San Francisco Bay Area
- Must be able to support properties located in Sonoma and Solano Counties
- Valid California Driver’s License, proof of auto insurance, and reliable transportation required
Physical Requirements
- Primarily desk-based work with frequent computer use
- Ability to sit for extended periods
- Occasional standing, walking, filing, reaching, and telephone use
- Ability to lift and carry items up to 10 pounds
This opportunity offers exposure to the real estate and property management industry with the potential to transition from a temporary assignment into a long-term, direct-hire role based on performance and business needs.
