Administrative Assistant – Real Estate / Property Management

Location: San Francisco Bay Area (must reside locally)

Assignment Type: Temporary with strong potential for Direct Hire

Compensation: $25–$30/hour (based on experience)

Overview

A well-established real estate and property management organization is seeking a reliable and detail-oriented Administrative Assistant to support a residential property portfolio in Sonoma and Solano Counties. This role supports day-to-day property operations and resident services in a fast-paced, professional environment. The position starts as temporary with the potential to convert to a direct-hire role.

Key Responsibilities

Perform administrative duties including sorting and distributing mail, preparing correspondence, posting and distributing tenant notices, and coordinating with internal teams and external vendors
Answer incoming calls and route messages appropriately
Maintain an organized and professional front desk environment
Manage office supplies and equipment and obtain vendor quotes as needed
Maintain, update, and ensure compliance with company and property files
Assist with monitoring community policies and house rules
Support residents with maintenance work orders by logging, tracking, and following up to ensure timely completion and resident satisfaction
Assist with new resident application and move-in processes
Respond appropriately during building emergencies such as fire or flood by notifying management or emergency personnel
Maintain familiarity with building systems and emergency evacuation procedures
Attend required trainings, meetings, and company events
Perform additional administrative and operational duties as assigned

Qualifications

Education and Experience

High School Diploma or GED required
Minimum of one year of administrative, receptionist, or office support experience
Prior real estate or property management experience strongly preferred

Knowledge, Skills, and Abilities

Proficiency in Microsoft Office including Excel, Word, and PowerPoint
Experience with property management systems such as RealPage preferred
Strong organizational skills with attention to detail
Ability to handle confidential information with discretion and professionalism
Excellent written and verbal communication skills
Strong interpersonal skills with the ability to interact calmly and empathetically with residents, vendors, and internal teams
Ability to work independently, manage time effectively, and meet deadlines
Sensitivity to working with diverse populations including seniors, disabled individuals, and low-income residents

Requirements

Must reside in the San Francisco Bay Area
Must be able to support properties located in Sonoma and Solano Counties
Valid California Driver’s License, proof of auto insurance, and reliable transportation required

Physical Requirements

Primarily desk-based work with frequent computer use
Ability to sit for extended periods
Occasional standing, walking, filing, reaching, and telephone use
Ability to lift and carry items up to 10 pounds

This opportunity offers exposure to the real estate and property management industry with the potential to transition from a temporary assignment into a long-term, direct-hire role based on performance and business needs.

Propel Recruitment LLC

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