About the job
Position: Executive Assistant (Contractor)
Location: Remote/hybrid, Calgary-based preferred
Start Date: TBD date in January
Hours: Part time, 10-20 hrs/month
Compensation: $24/hour
Application Deadline: December 21, 2025
Application Form (copy and paste URL): https://forms.gle/pKHXxZB6dfZvjMqX8
Who we are:
This position will report to me, Sarah Little. I’m a young entrepreneur based in Calgary, AB who’s opening a hot/cold cycling social wellness space called Tality Wellness East Village in Spring 2026, while continuing to work my full-time 9-5 job in the process.
Tality Wellness is a huge project that I am undertaking and I am so excited to bring this to Calgary, but I need SUPPORT. As I open this business and keep my full-time job rolling, I’m looking for support to give me time from my busy work schedule and my soon to be busy Tality schedule.
What you’ll do:
Do you love keeping things organized, solving problems before they arise, and helping someone juggle a dozen different balls at once - all while feeling like a behind-the-scenes whiz? I’m looking for someone smart, meticulous, and trustworthy to be my executive assistant - helping manage both my personal life, my full-time job, and my new and upcoming business!
I’m looking for an assistant who is extraordinarily detail-oriented, thrives in a dynamic, varied role and takes pride in anticipating needs before they’re asked. This is not an entry-level position - you should have prior experience supporting an entrepreneur, business owner, or small team, and be comfortable managing both personal and professional priorities. Your main goal in this role is to protect my brain space from work that doesn’t require my specific skillset. Given that the business is opening in Calgary, AB, it’s a bonus (but not required) if you are based nearby and could also assist with in-person tasks and be a part of all the fun! Expect to track and invoice your own hours, and be paid monthly as a sub-contractor. This is a part-time role (10-20 hours per month to start) with an opportunity to increase hours. Compensation starts at $24/hr.
Admin & Operations
- Keep my calendars and daily priorities on track, ensuring nothing slips through the cracks
- Handle scheduling
- Fill out and submit forms, permits, and applications (e.g. business licenses, insurance renewals, grants vendor or sponsorship forms)
- Track renewals, contracts, and important business deadlines
- Manage inboxes and communications, responding on my behalf when appropriate
- Coordinate with suppliers, partners, and service providers
- Organize digital filing systems (Google Drive, etc) and maintain clean records
- Proofread, draft, and send correspondence or proposals
- Prepare simple PDFs, digital forms, and templates for recurring use (e.g., donation letters, waiver templates, feedback forms).
Personal & Lifestyle Support
- Help manage elements of personal scheduling, errands, bookings or lifestyle tasks as needed (ex. ordering gifts, groceries, or scheduling appointments)
- Maintain receipts, expense logs and simple personal/business budgets
- Provide general “right-hand” support so my time is freed up for strategic work
Basic Marketing & Content Support
- Plan, edit and maintain content for Tality East Village social channels
- Draft and schedule social media posts that match each brand’s tone and vibe
- Gather, organize, and repurpose photos and videos from shoots and past seasons
- Respond to DMs and comments or flag key messages
- Keep up engagement with partner brands
- Coordinate creator/brand partnerships, giveaways, and local collaborations
- Draft marketing emails
- Help keep websites up to date with hours, pricing, and events
What I’m looking for:
- Experienced: 1-2+ years supporting an entrepreneur, small business owner, or executive
- Exceptionally organized, detail-oriented, and able to anticipate what’s needed
- A self-starter, self-motivated, and able to work independently with minimal oversight
- Comfortable managing multiple requests per day, prioritizing, and keeping everything moving smoothly
- Top notch communication via email and phone, internally and externally
- Strong with Google Workspace and quick to learn new tools
- Has familiarity with AI or open to learning how to optimize processes with AI in mind
- Experience with content creation, social media management
- Familiar with Canva, Instagram, CapCut, Later, Google Suite (Drive/Sheets/Docs/Calendar) or similar
- Can set up new systems and processes in order to streamline business and personal functions
- Trustworthy and discreet with both personal and business information
- Comfortable juggling multiple roles (admin + marketing + support) in a flexible, start-up/small-business environment
- Responsive: reachable during 9AM-5PM Mountain Time, and able to reply to messages promptly
- Proactive, self-motivated, and able to work independently
How to Apply:
Complete this form (https://forms.gle/pKHXxZB6dfZvjMqX8) by December 20th, 2025 at the latest, including providing access to your up-to-date resume and content creation portfolio (if you have one). A cover letter is not required.
Pay: From $24.00 per hour
Expected hours: No less than 5.0 per week
Benefits:
Work Location: Remote
