Location: Pasadena, CA (Hybrid)
Company: Ritual Ads, Inc.
Reports To: Founder & CEO, Ritual Ads
About Ritual AdsRitual Ads is building the world’s most advanced AI creative engine for commercials — powering breakthrough work for global brands, agencies, and production companies. We combine cutting-edge generative technology with elite Hollywood-level storytelling to radically compress production timelines, boost performance, and unlock new creative possibilities.
We are growing fast, scaling our SaaS platform, expanding our commercial pipeline, and engaging with major partners across marketing entertainment, tech, and finance. The CEO moves at unusual velocity — and we’re looking for an EA who can match it.
Role OverviewThe Executive Assistant serves as the CEO’s operational force multiplier — ensuring the CEO stays focused on the highest-value strategic priorities by taking ownership of scheduling, communication, project coordination, investor logistics, and internal alignment across teams.
This role requires precision, discretion, speed, and proactive problem-solving. You must thrive in an environment that is dynamic, high-stakes, and deeply creative.
Key ResponsibilitiesCEO Support & Executive Operations- Manage and optimize a constantly shifting calendar with investors, partners, board members, production teams, clients, and internal leadership.
- Proactively anticipate the CEO’s needs, priorities, and upcoming deadlines — creating structure, clarity, and focus.
- Coordinate complex travel (domestic and international), meetings, offsites, and production-related logistics.
- Prepare briefing notes, background packets, talking points, and agendas for meetings.
Communication & Stakeholder Management- Serve as the CEO’s primary point of contact for internal team members, investors, talent, production partners, and executives across entertainment and tech.
- Draft and manage professional communications, follow-up emails, investor updates, and internal memos.
- Maintain highest confidentiality around sensitive company, personal, financial, and production information.
Project Coordination- Track progress and deliverables across key initiatives:
- – Commercial production timelines
- – SaaS development milestones
- – Investor commitments
- – Strategic partnerships
- – Marketing/PR campaigns
- Ensure follow-through on next steps and help move projects forward without the CEO’s direct involvement.
Investor & Board Support- Assist with data rooms, fundraising materials, SAFE agreements, and investor scheduling.
- Maintain investor CRM, follow-up cadence, and tracking of commitments.
- Coordinate board meetings, prepare packets, ensure timely distribution of updates.
Creative & Production Support (As Needed)- Assist with logistics for shoots, talent coordination, and vendor management.
- Support the CEO in organizing scripts, treatments, decks, production documents, and commercial deliverables.
Operational Excellence- Build systems, templates, and processes that reduce friction and increase CEO efficiency.
- Help maintain internal org structure, coordinate cross-team communication, and support onboarding of new team members.
Qualifications- 3+ years supporting a C-suite executive, founder, or producer — ideally in tech, entertainment, advertising, or a fast-growth startup.
- Exceptional written and verbal communication skills.
- Highly organized, detail-oriented, and able to juggle multiple priorities with accuracy.
- Comfortable operating in ambiguity and solving problems independently.
- Understands the pace of founder-led startups — quick pivots, high output, constant context switching.
- Tech-savvy: G-Suite, Slack, Notion/Asana, CRM tools, scheduling systems.
- Bonus: experience with production workflows, AI tools, VC fundraising, or commercial advertising.
Personal Characteristics- Trustworthy and discreet
- Proactive, anticipatory, and calm under pressure
- High emotional intelligence
- Fast thinker and excellent communicator
- Relentlessly reliable
- Thrives in a high-creativity, high-urgency environment
- Operates with ownership, not task-taking
Compensation- Competitive salary based on experience
- Equity participation available
- Benefits package
- Opportunity to grow into executive role as the company expands
