Compensation:
$23hr to $26/hr.
Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.
Job Description:
Insight Global's client is seeing a part time (3 days a week) Bookkeeper to manage their day-to-day financial operations, focusing on accurate bookkeeping, payroll processing, and financial reporting. This role ensures timely reconciliations, compliance with regulatory requirements, and supports grant-related financial tracking. The position collaborates closely with program staff, an internal accountant, and an external accounting firm to maintain fiscal integrity.
Company Overview:
Insight Global's client is a non-profit coalition of national organizations dedicated to improving the quality of life for family caregivers and those in their care.
Must Haves:
- 3+ years of experience in bookkeeping or accounting.
- Proficiency in QuickBooks, including automated payments, with experience in biweekly payroll processing and payroll allocations (including closing books for grants).
- Strong ability to record financial transactions accurately.
- Ability to generate membership dues and invoices.
- Expertise in Bill.com for credit card reconciliations (non-negotiable) and managing expense reimbursements (personal cards, corporate cards, executive admin expenses, virtual vendor cards).
- Familiarity with vendor management for compliance processes (local, state, and federal tax and regulatory requirements).
Plusses:
- Experience working with external accounting or auditing firms and collaborating on shared financial responsibilities.
Key Responsibilities:
Bookkeeping & Financial Management
- Record financial transactions and maintain accurate ledgers in QuickBooks.
- Manage accounts payable and receivable, including invoicing and membership dues.
- Perform monthly reconciliations for bank accounts and credit cards using Bill.com.
- Ensure timely processing of expense reimbursements and vendor payments.
- Generate Profit & Loss reports for grant periods and other financial reports from QuickBooks.
- Collaborate with internal accountant and external accounting firm for month-end close.
Payroll
- Process biweekly payroll in QuickBooks.
- Allocate payroll costs accurately, including grant-related allocations.
- Ensure payroll data is reviewed by internal accountant and approved before submission.
Grants Management
- Support financial tracking for grants, including closing books and reporting against grant classes (training provided).
- Assist with preparation of interim and final grant expenditure reports.
Compliance & Vendor Management
- Coordinate with BizFilings to ensure compliance with local, state, and federal tax and regulatory requirements.
