Strategic Executive Assistant Needed
Are you a proactive EA who thrives on initiating change, adapting on the fly, and keeping a fast-paced visionary client grounded? If you bring at least 3 years of direct executive support experience, we’re looking for someone just like you.
This is more than a task-ticking role, it’s about strategic partnership, leading the client, and driving action with confidence and clarity.
What This Role Is
- Part-time (starts around 12 hours/week with potential to grow, if desired)
- Remote, with flexibility and autonomy
- Support a high-level entrepreneur, who moves fast and thinks big
- Be the anchor, the air traffic controller, and the strategic thought partner to help bring clarity, structure, and execution
How You’ll Show Up
The ideal EA for this role:
- Leads the client: Confidently drives priorities and keeps things moving, even without all the details
- Assesses risk quickly and takes action
- Builds trust fast, with warmth and professionalism
- Balances strategy + execution without dropping balls
- Loves to initiate, innovate, improvise, and refine along the way
- Doesn’t wait for permission - steps in, figures it out, and moves forward
Hard Skills
- Calendar management: Complex scheduling across multiple time zones
- Email management: Prioritizing, drafting, flagging, delegating
- Meeting prep + follow-up: Notes, agendas, and task tracking
- CRM support: Updating contacts, tracking pipeline activity (HubSpot, Salesforce, etc.)
- Project management tools: ClickUp, Asana, Trello, Monday
- File + doc organization: Google Drive, Dropbox, OneDrive
- Tech-savvy & love of AI: Fast adopter of new tools + using AI
- Document formatting: Microsoft Office, Google Workspace
- Basic systems + SOP creation to streamline recurring work
Soft Skills
- Quick thinker
- Can process information quickly and take next steps - without over thinking or waiting for things to be perfect before taking action
- Relational yet results-driven
- Comfortable setting boundaries and prioritizing
- Excellent written + verbal communication
- Decisive, intuitive, and calm under pressure
- Self-managing + solutions-oriented
Tools & Platforms
You should be comfortable using (or ramping up quickly on):
- G-Suite & Microsoft Office
- Slack, Zoom, Teams
- AI tools: ChatGPT, Notion AI, or similar
- CRM: HubSpot, Salesforce, Pipedrive
- Project/task tools: Asana, Trello, ClickUp, Monday
- Scheduling: Calendly, Doodle
- File storage: Google Drive, Dropbox, OneDrive
- Comms & automation: Loom, Canva, Mailchimp
This role is perfect for someone who thrives on innovating, taking initiative and can anticipate needs before they arise - staying one step ahead.
Sound Like You?
This is an opportunity-filled role for someone who’s excited to work at the intersection of strategy and support. If you're ready to grow alongside a driven entrepreneur and make a meaningful impact - we want to hear from you.
**Unfortunately, at this time, we are unable to accept any resumes from candidates residing in the states of California, Montana, Pennsylvania, Washington, New York, New Jersey, and any country outside of the United States.
*Indeed is not monitored daily. To expedite the process, please apply directly on our website here: https://assistpro.com/assistant-lead-capture/
Job Type: Contract
Pay: From $27.00 per hour
Benefits:
- Flexible schedule
- Referral program
Work Location: Remote
