Administrative Coordinator

TeamHealth • Full-time • 1m ago

TeamHealth is named among the Top 150 Places to Work in Healthcare by Becker's Hospital Review. Newsweek Magazine recognizes TeamHealth as 'one of the greatest workplaces for diversity, 2024' and TeamHealth is also ranked as 'The World's Most Admired Companies' by Fortune Magazine. TeamHealth, an established healthcare organization is physician-led and patient focused. We continue to grow across the U.S. from our Clinicians to Corporate Employees. Join us.
JOB DESCRIPTION OVERVIEW:
The Administrative Coordinator provides administrative and clerical support to the Senior Vice President (SVP), Vice President of Operations (VPO), and Regional Medical Directors (RMD) as well as interfacing with other TeamHealth Southeast departments and client contacts.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Serves department’s first point of contact for incoming calls, sorting and directing incoming/outgoing correspondence, interacting and communicating with management and staff of TeamHealth, business units, managers, officers, vendors, outside contacts, etc. Serve as a central access point for the VPOs and RMDs
Serve as a positive representative of the SEG Administrative Coordinators and SEG leadership to internal and external clients
Provide support to SVP/VPOs and/or RMDs as assigned
Establish positive relationships with client administration offices; coordinate on site and off site meetings including conference arrangements, equipment, reservations, agendas, materials, meals, etc., as appropriate
Performs calendar maintenance, resolves scheduling conflicts and coordinates with other Executive Assistants; schedules, plans and coordinates meetings and prints related materials
Prepare meeting agendas, take minutes; written correspondence, spreadsheets, presentations and newsletters as requested. Ensure that meetings have been completed and add attachments.
Handles travel arrangements and accommodations as needed, and prepares and processes travel reimbursement
Establish due dates and prioritize workload. Send out reminders for due dates as needed
Gather operational data from client servers to create reports and track productivity. Pull, sort, and distribute various reports and audits
Input metrics into CRM/GMS by required deadlines
Create and maintain provider and client email lists

Job Requirements:

QUALIFICATIONS / EXPERIENCE:

Two (2) years of college or equivalent education;
One (1) to three (3) years of related experience working with management;
Organizational and time management skills;
Communication skills (verbal and written with emphasis on grammatical skills);
Interpersonal skills;
Computer skills (word processing, spreadsheet, database management, internet, e-mail);
Strong problem-solving/decision-making skills;
Ability to handle confidential information;
Ability to handle multiple tasks and deadlines;
Ability to work in a team oriented environment;
Ability to work independently with minimal supervision.

SUPERVISORY RESPONSIBILITIES:

None

PHYSICAL / ENVIRONMENTAL DEMANDS:

Job performed in a well-lighted, modern office setting;
Occasional lifting/carrying (10 pounds or less);
Occasional standing/bending/stooping/reaching;
Moderate stress;
Prolonged sitting; and
Prolonged work at a computer/PC.

This position may require manual dexterity and/or frequent use of the computer, telephone, 10-key, calculator, office machines (copier, scanner, fax) and/or the ability to perform repetitive motions and/or meet production standards to comply with the essential functions. Also, may require physical and/or mental stamina to work overtime, additional hours beyond a regular schedule and/or more than five days per week.

DISCLAIMER:

Cooperative, positive, courteous and professional behavior and conduct is an essential function of every position. All employees must be able to work with others beyond giving and receiving instructions. This includes getting along with co-workers, peers and management without exhibiting behavior extremes. Job functions may require personal leadership skills such as conflict resolution, negotiating, instructing, persuading, speaking with others as well as responding appropriately to job performance feedback from the supervisor. Additionally, the information contained in this job description has been designated to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.

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