This is a volunteer to paid job. The candidate can get internship hours or volunteer hours for the first 90 days. If it is a good fit, the candidate would then be offered the position.
Job Summary
I am seeking a highly organized and proactive Executive Assistant to support the CEO in a dynamic and fast-paced environment. This role requires exceptional administrative skills, attention to detail, and the ability to manage multiple tasks efficiently. The ideal candidate will possess strong communication abilities and a commitment to providing high-level executive administrative support.
Responsibilities
- Provide comprehensive executive administrative support to the CEO, including calendar management and scheduling meetings.
- Coordinate and plan events, ensuring all logistics are handled effectively.
- Manage project coordination tasks, tracking progress and deadlines.
- Maintain office management duties, including organizing files and managing supplies.
- Perform bookkeeping tasks using QuickBooks, ensuring accurate financial records.
- Handle data entry, clerical tasks, and filing with precision.
- Assist with personal assistant duties as required by the CEO.
- Utilize Microsoft Office Suite and Google Workspace for document preparation, proofreading, transcription, and correspondence.
- Maintain professional phone etiquette while managing multi-line phone systems and responding to inquiries.
- Support customer service initiatives by addressing client needs promptly and professionally.
Requirements
- Proven experience in an executive administrative support role or personal assistant position.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications.
- Familiarity with QuickBooks for bookkeeping purposes is preferred.
- Excellent typing skills with attention to detail for data entry and proofreading tasks.
- Strong communication skills, both verbal and written, with a focus on professionalism in all interactions.
- Experience with calendar management using Microsoft Outlook Calendar is essential.
- Ability to work independently while also being a collaborative team player in a busy office environment.
- Previous experience in office management or front desk operations is advantageous. This position offers an exciting opportunity to work closely with senior leadership while contributing to the overall success of our organization through effective administrative support.
Job Types: Contract, Internship
Pay: $13.00 - $15.00 per hour
Work Location: Remote
