Job Summary
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a blend of administrative experience and personal assistant capabilities, ensuring that our executives can focus on strategic initiatives while you handle day-to-day operations.
Duties
- Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Plan and organize company events, ensuring all logistics are handled smoothly.
- Maintain office management tasks such as filing, data entry, and clerical duties to ensure efficient office operations.
- Utilize QuickBooks for bookkeeping tasks and financial tracking as needed.
- Coordinate projects by collaborating with various departments and tracking progress against deadlines.
- Handle phone etiquette with professionalism while managing multi-line phone systems.
- Assist with proofreading documents and transcription of meeting notes or correspondence.
- Manage customer service inquiries effectively, ensuring a positive experience for all stakeholders.
- Utilize Microsoft Office Suite and Google Workspace for document creation, presentations, and communication.
- Maintain organization through effective filing systems and calendar management using Microsoft Outlook Calendar.
- Support front desk operations as needed, providing a welcoming environment for visitors.
Qualifications
- Proven experience in an administrative role or as a personal assistant is required; experience supporting executives is highly preferred.
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Familiarity with QuickBooks for bookkeeping purposes is a plus.
- Excellent typing skills with attention to detail in data entry tasks.
- Strong proofreading abilities to ensure accuracy in documentation.
- Experience with project coordination and event planning is desirable.
- Exceptional communication skills both written and verbal; adept at phone etiquette.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Previous office experience is essential; clerical experience is an advantage. Join our team as an Executive Assistant where your contributions will be valued, and your skills will be utilized in a dynamic work environment.
Job Type: Full-time
Pay: $49,284.99 - $59,353.97 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: Remote
