Job Summary
We are seeking a dedicated and organized Office Assistant to join our team. The ideal candidate will provide essential administrative support, ensuring the smooth operation of our office environment. This role requires a proactive individual who can manage multiple tasks efficiently while delivering exceptional customer service.
Duties
- Greet visitors and manage the front desk operations, ensuring a welcoming atmosphere.
- Handle multi-line phone systems, directing calls appropriately and responding to inquiries with professionalism.
- Perform data entry and maintain accurate filing systems for easy retrieval of information.
- Assist with calendar management, scheduling appointments, and coordinating meetings.
- Utilize QuickBooks for basic bookkeeping tasks and financial record keeping.
- Provide customer support by addressing client needs and resolving issues promptly.
- Conduct proofreading of documents to ensure accuracy and professionalism in all communications.
- Maintain office supplies inventory and place orders as necessary to ensure uninterrupted operations.
- Collaborate with team members on various administrative projects as needed.
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational skills with the ability to manage time effectively and prioritize tasks.
- Excellent typing skills with attention to detail for data entry tasks.
- Bilingual abilities are a plus, enhancing communication with diverse clients.
- Previous experience in office management or clerical roles is preferred.
- Familiarity with front desk operations and phone etiquette is essential.
- Experience as a dental receptionist or medical receptionist is advantageous but not required.
- Demonstrated customer service skills with a focus on providing support and assistance to clients.
- Personal assistant experience is beneficial for managing various administrative responsibilities. Join our team as an Office Assistant where your contributions will be valued, and your skills will help drive our success!
Job Type: Full-time
Pay: $30.00 - $35.00 per month
Benefits:
Work Location: Remote
