Location & Team Gatherings
Intersect has been a fully flexible workplace since its founding in 2016. We’ve been very intentional about the way we do things. We are not work-from-home, hybrid, or in-office – we are any and all of those options! Deepening social connections and offering shared experiences is a cornerstone of the way we work. We connect as a team at our Team Week experiences four times a year and at our recently established Hub locations - SF Bay Area, CA; NYC Metro Area, NY; Denver, CO; Houston, TX; Calgary, AB; and Toronto, ON.
About This Position
We seek a highly skilled and proactive Executive Assistant to provide seamless support to two C-level executives. This role is pivotal in ensuring smooth operations at the highest levels of leadership, requiring exceptional organizational skills, strategic problem-solving, and impeccable discretion. This role will report to the Chief of Staff office. As a trusted partner to our Executive Team, you will anticipate needs, manage complex schedules, coordinate high-priority initiatives, and serve as a key liaison between leadership and internal and external stakeholders. We'd love to hear from you if you thrive in a fast-paced environment, excel at managing competing priorities, and bring professionalism and agility.
Three days a week in our San Francisco office will be required.
Office address: 140 New Montgomery, San Francisco, CA 94105, USA
Responsibilities and DutiesExecutive Support & Coordination Provide high-level administrative support, ensuring seamless daily operations for the two Executives, including some urgent arrangements. Efficiently manage complex calendars, coordinating internal and external meetings and arranging travel across multiple time zones. Anticipate and resolve scheduling conflicts weeks in advance, ensuring seamless operationsStrategically create time buffers to account for recurring meeting patterns that tend to extend beyond their scheduled durationEfficiently process and reconcile expense reports to adhere to company policies. Provide dedicated on-site administrative and logistical support during company-wide meeting weeksHandle confidential correspondence, draft communications, and prepare briefing materials for executive meetings, and engage with external counterparty’s EA’s to secure meetings. Act as a gatekeeper and strategic partner, prioritizing tasks and ensuring executives’ time is used effectively
Cross-functional collaboration & Event CoordinationServe as the primary point of contact for internal teams, board members, and external partners, ensuring smooth communication and follow-throughAnticipate executives’ needs ahead of meetings, compiling critical information and briefing materialsPartner with leadership and cross-functional teams to plan and execute high-impact events, strengthening relationships with strategic partners and key stakeholders
Operational Excellence & Problem-SolvingProactively identify opportunities to optimize processes, improve efficiency, and enhance executive workflowsExercise sound judgment and discretion, ensuring alignment with company policies and executive preferencesManage special projects if and when they arise, balancing multiple priorities with precision and adaptability
Qualifications and SkillsAble to be in office at least three days a week (140 New Montgomery, SF)5+ years of experience providing high-level executive support, preferably to C-suite leadersBachelor’s degree in Business, Administration, or a related fieldProactive and resourceful mindset. You anticipate needs, solve problems, and take initiativeExceptional organizational skills, with the ability to seamlessly juggle multiple priorities while maintaining keen attention to detailStrong communication and relationship-building abilities, engaging effectively with executives, board members, and key stakeholdersExpert proficiency in Slack, Google Suite, Microsoft Office, and other productivity toolsConfidentiality, discretion, and emotional intelligence—you are a trusted partner to leadershipAbility to work independently and collaboratively, thriving in a fast-paced, high-expectation environmentA strong commitment to belonging, ensuring an inclusive and supportive work environmentNotary Public certification (or willingness to obtain one at the company’s expense) strongly preferred
*A note on qualifications: Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job and will consider any equivalent combination of knowledge, skills, education and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.
Physical and Sensory RequirementsMostly sedentary work; using standard office equipment including: a computer, keyboard, and telephone. Position requires a minimum amount of :5 weeks of travel for company-wide meetups: through a calendar year, as well as potentially up to :3 weeks of additional travel, as required including travel with the President for road shows, conferences, etc
Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email hr@intersectpower.com.
Salary & BenefitsSalary: $110,000 - $125,000 USD base salary with 20-25% annual target bonus Exceptional Healthcare: Access comprehensive medical, dental, and vision plans with 100% premium coverage for both you and your dependents. Financial Security: Benefit from a 3% non-elective employer contribution to your 401k, ensuring your financial future is on the right trackTime Off: Unlimited Paid Time Off (PTO) + two company-wide vacation weeks (Fourth of July & End of year). We believe in the importance of rest and relaxationFamily-Friendly Policies: Experience up to 12 weeks of fully paid parental leave, with an additional 6 weeks for birth parents. We support you through the exciting journey of parenthoodMental Health and Well-being: Access mental health and behavioral coaching services through Headspace providing you with the support you need to thrive both personally and professionallyFamily Planning Support: Navigate family planning with ease through our partnership with Carrot and Maven, ensuring a seamless experience for new parentsPerks: Enjoy a variety of perks, including a $150 USD monthly food stipend on UberEats, pet insurance allowance, and $150 USD monthly phone & internet reimbursement. Tech-Ready: Gear up with our new hire tech package, including a laptop, monitor, docking station, webcam, headphones, and more. Set up your home office with provided furniture, including a desk and chair
Note: We welcome applicants who do not have current enforceable non-compete restrictions that would hinder their employment with us. If you are currently under a non-compete agreement with a previous employer, we kindly request that you carefully review the terms of that agreement and ensure that your potential employment with us does not violate those terms.
Unsolicited resumes or referrals from third-party recruiting firms or agencies are not accepted by Intersect.
