Connected by creativity and driven by purpose. Hourglass Cosmetics is a vegan and cruelty-free beauty brand, redefining luxury cosmetics with high-performance products, innovative formulas, and award-winning franchises. Recognized by Forbes, Fast Company and Time Magazine as one of the most inventive beauty companies, Hourglass leads the industry with its breakthrough products and its commitment to animal welfare. Founded in 2004, Hourglass is globally available in 32 markets and nearly 4,600 doors including Sephora, Ulta, Neiman Marcus, Selfridges, Space NK and more. Hourglass became part of the Unilever Prestige division in 2017. Discover more about the Hourglass brand story and mission on our website hourglasscosmetics.com.
We are seeking a detail-oriented and organized Clerical Support Specialist to join our team. The ideal candidate will provide essential administrative support to ensure the smooth operation of our office. This role involves a variety of clerical tasks, including data entry, document management, and customer service. The Clerical Support Specialist will play a vital role in maintaining efficient office functions and supporting various departments as needed.
Responsibilities:
Perform data entry and maintain accurate records in databases and filing systems.- Assist with the preparation and documentation of reports, presentations, and correspondence.
- Handle incoming and outgoing communications, including phone calls, emails, and mail.
- Provide excellent customer service by addressing inquiries and directing them to the appropriate personnel.
- Organize and maintain office supplies and equipment, ensuring a tidy and functional workspace.
- Support the scheduling of meetings and appointments, including coordinating logistics and preparing materials.
- Assist in the processing of invoices, purchase orders, and other financial documents.
- Collaborate with team members on special projects and initiatives as required.
- Ensure compliance with company policies and procedures in all clerical tasks.
Qualifications:
High school diploma or equivalent; additional education or training in office administration is a plus.- Proven experience in a clerical or administrative support role preferred.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
- Excellent verbal and written communication skills.
- Attention to detail and accuracy in data entry and documentation.
- Ability to work independently and as part of a team in a fast-paced environment.
- Familiarity with office equipment such as printers, copiers, and fax machines.
The pay range for this role is: 65,000 - 75,000 USD per year(Remote (Grants Pass, Oregon, US))