Connected by creativity and driven by purpose. Hourglass Cosmetics is a vegan and cruelty-free beauty brand, redefining luxury cosmetics with high-performance products, innovative formulas, and award-winning franchises. Recognized by Forbes, Fast Company and Time Magazine as one of the most inventive beauty companies, Hourglass leads the industry with its breakthrough products and its commitment to animal welfare. Founded in 2004, Hourglass is globally available in 32 markets and nearly 4,600 doors including Sephora, Ulta, Neiman Marcus, Selfridges, Space NK and more. Hourglass became part of the Unilever Prestige division in 2017. Discover more about the Hourglass brand story and mission on our website hourglasscosmetics.com.
We are seeking an organized and proactive Administrative Support Specialist to join our team. The ideal candidate will provide comprehensive administrative support to ensure efficient operations within the department. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.
Responsibilities:
- Perform general administrative duties including managing calendars, scheduling appointments, and organizing meetings.
- Prepare and maintain documents, reports, and presentations as needed.
- Answer and direct phone calls, emails, and other correspondence efficiently.
- Assist in the coordination of office activities and events, including logistics and materials preparation.
- Maintain filing systems, both electronic and paper, to ensure easy retrieval of information.
- Process and manage invoices, expenses, and other financial documentation.
- Support team members with project management tasks, ensuring deadlines are met and resources are allocated effectively.
- Provide exceptional customer service to internal and external stakeholders.
- Utilize office software and technology to streamline processes and improve productivity.
- Assist with onboarding new employees by preparing necessary documentation and training materials.
- Perform other related duties as assigned by management.
Qualifications:
- High school diploma or equivalent required; associate's or bachelor’s degree in business administration or related field preferred.
- Minimum of 2 years of experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and the ability to prioritize tasks effectively.
- Experience in [specific industry or field, if applicable] is a plus.
The pay range for this role is: 70,000 - 85,000 USD per year(Remote (Nashville, Tennessee, US))
