Palette was founded with the belief that digital creators and influencers deserve the same management attention previously reserved for traditional entertainers. We sit at the forefront of defining what digital management entails and what it means to manage an entertainer building their career on the internet.
The Role
We are looking for an Executive Assistant to join Palette as we continue to scale and provide top-notch administrative support to our leadership team. As an Executive Assistant, you will play a critical role in ensuring our entire leadership team is set up for success to do their best work.
Responsibilities
- Proactively manage, assess, and predict the day-to-day needs of the CEO to ensure they are prepared and organized for all internal and external meetings and events
- Seamlessly manage email coordination, calendar scheduling, travel, team meetups, expense reporting, and a wide variety of priorities for the CEO
- Use sound judgment in setting work priorities, planning and organizing workload in the midst of interruptions and changing priorities
- Effectively communicate between executives and various departments to ensure information flows smoothly and efficiently
- Assist with ad hoc projects as needed
- Oversee and manage day to day operations of a NY office space for the team any hosted events
- Help coordinate and organize team wide events several times a year
Qualifications
- 2+ years of Executive Assistant experience
- Passion for working in a fast-paced startup environment
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines
- Hyper responsive and overly communicative
- Highly resourceful team-player with the ability to also be extremely effective independently
- Strong attention to detail and accuracy, ensuring all work is of high quality
- Exceptional communication and interpersonal skills, both written and verbal
- Experience using productivity tools such as Google Suite, Slack, Trello, Front, and Notion
- Ability to handle multiple tasks simultaneously while maintaining composure in a fast-paced environment
- Proactive and resourceful, with a problem-solving mindset
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion
Bonus Points If:
- You have previous experience in the digital influencer, social media, entertainment, or digital marketing spaces
