About UsIvy House Creative is a women-owned marketing and branding agency helping badass businesses grow with bold design, smart strategy, and scroll-stopping content. We serve a range of clients—law firms, financial advisors, cosmetic brands, enginering, and more—and we’re growing fast.
We’re looking for a reliable, organized, tech-savvy admin and project manager to help keep our internal systems running smoothly and support our team behind the scenes.
What You’ll Do (approx. 25 hours/month):
Project & Task Management
- Input meeting notes, texts, and emails into actionable tasks in Monday.com
- Monitor team tasks and timelines to ensure deadlines and deliverables stay on track
- Follow up with team members for missing assets or overdue items
- Schedule client meetings, internal check-ins, and monthly review calls and EOM reports
- Help with onboarding new clients and contractors using our templates and systems
Admin Support
- Update and maintain Google Drive folders, asset libraries, and content archives
- Upload and format monthly reports (using templates) in Google Docs or Canva
- Assist with email scheduling in Mailchimp and light CRM tasks
- Log team hours or check budget overages in Harvest (time tracking tool)
- Perform light research or outreach (e.g. finding podcast guest leads or grant deadlines)
Tools You Should Already Know (or be able to learn quickly):- Monday.com (Project Management)
- Google Drive (Docs, Sheets, Shared Folders)
- Mailchimp (Campaign scheduling, template updates)
- Harvest (Time tracking/budget review)
- Slack (Team communication)
- Canva and LinkedIn are bonuses but not required.
You’re a Fit If You:- Are highly organized, responsive, and a natural problem solver
- Can keep a team accountable with tact and clarity
- Love systems, lists, and making sure nothing falls through the cracks
- Are tech-comfy and quick to pick up new platforms
- Have strong written communication skills and can work autonomously
Logistics- Fully Remote
- 1099 Contractor
- ~25 hours/month (6–8 hours/week to start)
- $15-$16/hour to start, with room to grow as we grow
