Introduction to the Company and Role
Are you a proactive, detail-oriented self-starter who thrives in a fast-paced, creative environment? At One Chance Media, we create one-of-a-kind events and brand activations for some of the world’s most recognizable companies—including Facebook, Capital One, NBC, and Microsoft. We believe in the power of interactive, cutting-edge technology to connect brands with people and create unforgettable experiences.
We’re looking for an Executive Assistant to support our founder and help scale our operations across sales, admin, and marketing. But this role is more than calendars and emails—it’s about becoming a key player in the engine that powers high-impact activations. We need someone eager to jump in, take ownership, and drive projects forward with precision and creativity.
Responsibilities
- Assist with managing CRM for new and repeat client outreach
- Conduct research and draft emails
- Create pricing estimates and draft proposals
- Research visual assets for marketing materials (light design skills a plus)
- Help with tax reporting, vendor paperwork, and internal docs
- Pay and track bills / budget reconciliation
- Book travel for events
- Generate social media posts
- Organize digital files
- Assist in different internal projects
Qualifications
- Bachelor's degree or equivalent experience
- Familiar with CRMs (specifically Hubspot), Google Workspace, and project tools like Notion (or quick to learn)
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Strong written and verbal communication skills
- Some experience in event production, agency operations, or marketing is a plus—but not required
- Light graphic design or visual asset sourcing skills
