Role Title: Executive Administration Assistant
Position type: Full-Time
Role Posting Date: January 10, 2025
Remote work eligible? Yes
Location: Remote from Washington State, U.S.
Pay range: $18-$25/hour (depending on experience)
Bonus Eligible: Yes
Established in the summer of 2023, Bilotta & Company, CPAs, LLC is a boutique CPA firm licensed with the Washington and Oregon State Boards of Accountancy. The firm specializes in providing high-quality accounting, audit and consulting services to our clients while providing an excellent quality of life for our team. We are currently seeking a motivated remote Executive Administration Assistant to join our team in a full-time capacity. This position offers a unique opportunity to be immediately immersed in firm culture and to help make a distinct impact on how the firm is perceived by the world at large. Onboarding now will give you the opportunity to be part of our early stages of operations and growth.
Roles and Responsibilities:
- Efficiently manage and organize the Managing Partner’s inbox and calendar.
- Schedule meetings, appointments, and coordinate logistics as needed.
- Own and manage social media accounts to ensure consistent and engaging presence.
- Assist in creating, scheduling, and posting content that aligns with the firm's branding and objectives.
- Assist in setting up and maintaining the firm's CRM system.
- Ensure data is accurately entered and regularly updated to support business development efforts.
- Assist in the development and refinement of Standard Operating Procedures (SOPs) for effective project management across the firm.
- Collaborate with teams to ensure adherence to established processes and improvement of workflows.
- Provide additional administrative support as required to facilitate smooth operations of the firm.
Required Qualifications:
- 2+ years proven experience in an administrative or executive assistant role.
- Excellent organizational and time management skills.
- Strong verbal and written communication abilities.
- Proficiency with LinkedIn social media tools
- Ability to work independently and manage multiple tasks efficiently.
- High level of discretion and confidentiality.
Preferred Skills:
- Experience in developing and implementing SOPs.
- Familiarity with CRM systems and project management software is a plus.
- A proactive mindset with a strong willingness to learn and adapt.
- Ability to collaborate effectively with remote teams.
Working Hours:
This role is expected to work 15-25 hours per week with no required weekend work.
Compensation and Benefits:
Base pay: This role will receive an hourly pay of $18-$25/hour (depending on experience) paid bi-monthly.
Bonus potential: This role is eligible to receive discretionary bonuses.
Fitness: Monthly stipend that can be used for gym membership or fitness equipment.
Internet: Monthly stipend for business use of home network (unlimited data plan required).
Application Process:
To apply for this position, please submit your interest and resume to Nick Bilotta at Nick@BilottaCo.com.
Equal opportunity employer:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
