Overview:
We are seeking an experienced Administrative Support Specialist to join our team, assisting the Program Offices of MESC in their mission to provide efficient and professional administrative services. The ideal candidate will perform a variety of administrative and clerical duties, ensuring the seamless operation of office tasks and the support of internal and external stakeholders. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.
Responsibilities:
- Perform general office administration tasks, including:
- Word processing, spreadsheet development and management, and desktop publishing.
- Creating PowerPoint presentations and editing documents
- Maintaining and managing calendars and handling phone inquiries.
- Coordinate logistics for meetings: scheduling, planning, taking notes, and preparing associated materials.
- Handle logistics for onboarding and offboarding employees, including workspace setup and clearance processes.
- Prepare and coordinate memorandum, letters, and various documents, including obtaining required approvals.
- Facilitate technical drafting support for document conversions, technical illustrations, white papers, and presentations.
- Proofread and edit reports, correspondence, and other documentation for accuracy and format compliance.
- Monitor and maintain office supplies and inventory, ensuring adequate stock levels.
- Support reception services, including escorting visitors and coordinating special requirements for events and visits.
- Organize travel arrangements, including domestic and foreign travel, using DOE systems.
- Operate office equipment, including fax machines, scanners, and videoconferencing tools.
- Handle time and attendance monitoring, bi-weekly data entry, and resolution of related issues.
- Maintain and update organizational phone lists and office mail distribution.
- Provide support for workshops, conferences, and special projects as needed.
- Ensure administrative office spaces are clean, organized, and professional in appearance.
- Must have the ability to communicate accurate information
Technology used:
- Office productivity tools: Microsoft Word, Excel, PowerPoint.
- Travel management systems (specific experience with DOE systems preferred).
- Videoconferencing platforms.
- Office equipment: copiers, fax machines, scanners
Qualifications:
Required:
- Bachelor's degree or equivalent experience in an administrative or clerical field.
- Minimum of 5 years of experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent communication and organizational skills.
- Demonstrated ability to handle confidential information with discretion.
- Strong problem-solving skills and attention to detail.
- Knowledge of general office procedures and time management.
Desired:
- Experience supporting senior executives or government programs.
- Familiarity with DOE travel systems and foreign travel procedures.
- Knowledge of logistical planning for events or workshops.
- Previous experience with technical drafting or desktop publishing.
Benefits include:
- Medical, Dental, and Vision Plans (PPO & HSA options available)
- Flexible Spending Accounts (Health Care & Dependent Care FSA)
- Health Savings Account (HSA)
- 401(k) with matching contributions
- Roth
- Qualified Transportation Expense with matching contributions
- Short Term Disability
- Long Term Disability
- Life and Accidental Death & Dismemberment
- Basic & Voluntary Life Insurance
- Wellness Program
- PTO
- 11 Holidays
- Professional Development Reimbursement
Please contact talent@amyx.com with any questions!
Amyx is an Equal Opportunity employer. Amyx is committed to providing equal employment opportunity to all job seekers. Every qualified applicant receives focused consideration for employment and no one is discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status. In addition to federal law requirements, Amyx complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Equal Opportunity Employer- Minorities/Females/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity. Amyx is an E-Verify employer.
Amyx proudly and proactively takes affirmative action to advance employment of individuals who are minorities, women, protected veterans and individuals with disabilities.
Physical Demands
Employee needs to be able to sit at a workstation for extended periods; use hand(s) to handle or feel objects, tools, or controls; reach with hands and arms; talk and hear. Most positions require ability to work on desktop or laptop computer for extended periods of time reading, reviewing/analyzing information, and providing recommendations, summaries and/or reports in written format. Must be able to effectively communicate with others verbally and in writing. Employee may be required to occasionally lift and/or move moderate amounts of weight, typically less than 20 pounds. Regular and predictable attendance is essential.
