Job Overview
We are seeking an exceptionally organized and proactive Chief of Staff who is bilingual in English and Spanish to provide comprehensive support to a senior executive. This remote position is ideal for an individual who thrives in fast-paced environments and can adeptly manage a variety of tasks while facilitating effective communication across teams.
Key Responsibilities
- Oversee the executive’s calendar, coordinate meetings, and manage communications.
- Assist with logistical arrangements, including reservations and administrative tasks such as legal and KYC paperwork.
- Conduct outreach to potential clients or candidates through various channels, ensuring timely and professional follow-ups.
- Research and negotiate with local service providers to optimize operational processes.
- Maintain clear communication between internal teams and external partners, ensuring project timelines are adhered to.
- Engage in cold outreach to potential clients or candidates, documenting outreach efforts meticulously.
Required Skills
- Must reside in San Juan, Puerto Rico.
- Proficient in both English and Spanish, with outstanding written communication skills.
- Excellent organizational abilities and a meticulous attention to detail.
- Trustworthy and reliable, capable of managing confidential information discreetly.
- Self-motivated and able to take ownership of responsibilities independently.
- Proactive mindset with the capability to anticipate needs and manage multiple tasks efficiently.
- Comfortable with technology, particularly tools such as Notion and Google Calendar.
Qualifications
- Proven experience as an Executive Assistant supporting senior executives or founders is essential.
- Familiarity with cold outreach and maintaining records of such efforts is advantageous.
- Experience in negotiating rates and managing operational logistics with service providers is a plus.
Career Growth Opportunities
This role presents the unique opportunity to gain exposure to executive-level projects, facilitating professional development and opening pathways for advancement within the organization.
Company Culture And Values
As part of a dynamic and innovative startup, you will immerse yourself in an environment that encourages collaboration and values adaptability. We pride ourselves on fostering a culture that promotes proactive problem-solving and supports individual contributions.
Networking And Professional Opportunities
Join a network of motivated professionals committed to collective success, enhancing your career through collaboration and skill development in a supportive atmosphere.
Compensation And Benefits
- Fully Remote Work: Flexibility to work from anywhere within the required time zones.
- Dynamic Work Environment: Be part of a growing startup with a collaborative team.
- Flexible Hours: Enjoy a schedule that accommodates personal commitments.
- U.S.-based holiday orientation and other benefits as applicable.
Employment Type: Full-Time
