Job Overview
We are seeking a highly organized and proactive individual to serve as Chief of Staff. In this pivotal role, you will provide essential support to a senior executive by managing daily operations, assisting with personal and professional initiatives, and facilitating effective communication across teams. The ideal candidate will need to be detail-oriented, adaptable, and thrive in a dynamic, fast-paced environment.
Key Responsibilities
- Provide comprehensive support to the executive by managing their calendar, meetings, and communications.
- Assist in making reservations, researching local services (such as plumbers, cleaners, and medical professionals), and handling administrative tasks, including legal and KYC documentation.
- Conduct outreach to potential clients or candidates via email and LinkedIn, ensuring professional and timely follow-ups.
- Research and negotiate with local service providers to meet various operational needs.
- Oversee schedules and update listings on platforms like eBay and Airbnb.
- Ensure smooth communication between internal teams and external partners to achieve project milestones.
- Execute effective cold outreach to potential clients or candidates while maintaining accurate records of outreach efforts.
Required Skills
- Bilingual proficiency in English and Spanish, with outstanding written communication skills.
- Exceptional organizational abilities combined with a meticulous attention to detail.
- Technologically adept, with experience using tools such as Notion and Google Calendar.
- Dependable and trustworthy, with the capacity to handle confidential information discreetly.
- Self-motivated and capable of working independently, while also taking ownership of responsibilities.
- Proactive mindset, with the ability to foresee needs and manage ongoing tasks efficiently.
- Previous experience as an Executive Assistant supporting senior executives or founders is essential.
Qualifications
- Must reside in San Juan, Puerto Rico.
- Strong organizational skills and the capability to manage multiple priorities effectively.
- Comfort and experience working autonomously, with a strong sense of accountability.
Career Growth Opportunities
This role offers substantial exposure to executive-level projects and the potential for professional development and advancement within the organization.
Company Culture And Values
Join a rapidly growing startup that promotes collaboration, innovation, and a supportive work environment. We value creativity and proactive problem-solving, fostering an atmosphere that empowers our team members to excel.
Compensation And Benefits
- Fully remote position, allowing for flexibility to work from any location within the required time zones.
- Flexible working hours with occasional weekend availability.
- Observance of U.S.-based holidays to support work-life balance.
Employment Type: Full-Time
