Administrative Assistant – Home Inspection Company

Job Type: Part-Time , 10-20 hrs/wk
Location: Remote (ideally in the Seattle area for occasional in person meetings)

About the Role

We are seeking a reliable and detail-oriented Administrative Assistant to support daily operations for our growing home inspection business. This role is essential to ensuring smooth scheduling, timely invoicing, and excellent client communication.

Key Responsibilities

Daily Tasks:

Monitor, respond to, and triage emails; forward urgent matters to management as needed
Answer and manage incoming phone calls professionally
Review the inspection schedule to confirm all details are accurately entered and that appointment reminders have been sent for upcoming inspections
Process and send invoices through QuickBooks

Weekly Tasks:

Monitor and report on past due invoices
Track and record incoming payments (checks, Venmo, etc.)

Twice Monthly :

Process and submit employee hours and mileage reports

Qualifications

Strong organizational and time-management skills
Proficiency with QuickBooks (or willingness to learn)
Experience with scheduling software a plus
Excellent written and verbal communication skills
Ability to work independently and manage multiple tasks with minimal supervision
Attention to detail and accuracy in data entry and invoicing

Preferred Experience

Prior experience in administrative support, customer service, or office management
Familiarity with home inspection, real estate, or service-based industries

What We Offer

Flexible schedule
Pay DOE 20-27/hr
Opportunity to grow with a professional, client-focused team

To Apply

Please send your resume and a brief cover letter to office@transparentinspections.com with the subject line "Administrative Assistant Application."

Job Type: Part-time

Pay: $22.00 - $27.00 per hour

Expected hours: 10.0 – 20.0 per week

Benefits:

Flexible schedule

Work Location: Remote

Transparent Inspections

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