Thesaurus Capital Group Management LLC

Role: Executive Operations Assistant

Type: Full-Time (Remote)

Reports To: Managing Partner (Joel Lopez)

ABOUT THE ROLE

Thesaurus Capital Group is a growing investment firm running private SPVs, a trading fund, and investor-facing operations. We are looking for a highly organized, detail-oriented Executive Operations Assistant who can handle day-to-day administrative, operational, and investor-support tasks.

You will work directly with the Managing Partner and be responsible for keeping the firm organized, compliant, and running efficiently so he can focus on raising capital and executing deals.

This is a core operational role with exposure to investor relations, private fund operations, and SPV administration.

KEY RESPONSIBILITIES

1. Fund & SPV Operations

Maintain investor capital accounts, contributions, distributions, and commitments
Update SPV dashboards, LP portals, and master spreadsheets
Assist with monthly NAV updates and performance tracking
Maintain deal documents, data rooms, and investor folders
Track capital calls, wires, subscription docs, and compliance filings
Work with legal/admin service providers as needed

2. Investor Relations Support

Prepare and send weekly updates, monthly performance reports, and deal one-pagers
Maintain CRM (Wealthbox) with LP notes, follow-ups, pipeline status
Organize investor contacts, email lists, and communication logs
Format and deliver investor statements, decks, and documents
Coordinate investor onboarding and subscription packets

3. Compliance & Back Office

Maintain compliance calendar (state filings, renewals, deadlines)
Keep KYC/AML folders organized
Update compliance logs and document registers
Ensure required documents are uploaded and tracked
Monitor RA renewals, annual reports, and state-level SPV filings

4. Administrative Support

Manage the Managing Partner’s calendar, scheduling, and reminders
Handle emails, follow-ups, and call summaries
Organize files, folders, and cloud storage
Draft simple letters, notices, or investor updates
Coordinate with accountants, lawyers, and banks as needed

5. Reporting Support

Use Excel / Google Sheets to update:
AUM dashboards
MOIC & IRR reports
Capital account summaries
Investor-specific reports

Export prebuilt templates to PDF
Assemble investor packets and presentation decks

TOOLS YOU MUST BE COMFORTABLE WITH

Excel / Google Sheets (intermediate to advanced)
Wealthbox CRM (or similar CRM experience)
Google Workspace (Docs, Sheets, Slides)
Email management
PDF and document formatting
Basic data entry + light financial organization
(Bonus) Notion, Airtable, Canva
(Bonus) Fund admin background or PE/VC familiarity

IDEAL CANDIDATE SKILLS

Extremely organized and detail-oriented
Strong follow-up discipline
Excellent English and communication
Comfortable working with financial data
Fast learner—can follow SOPs and procedures
Proactive and able to anticipate needs
Enjoys supporting a founder/executive directly
Confidential, private, and trustworthy
(Bonus) Experience supporting an investment firm, family office, fund admin, or executive finance role

AVAILABILITY

Full-time
Must be reachable daily
Updates + check-ins with Managing Partner
Ability to turn work around quickly when needed

COMPENSATION

Depends on experience
Bonus potential for strong performance
Opportunity to grow with the firm
Long-term role preferred

Job Type: Full-time

Pay: $60,000.00 - $120,000.00 per year

Work Location: Remote

Thesaurus Capital Group Management

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