**MUST LIVE LOCAL TO BOSTON, MA - NH, RI, OR MA**

Title: Executive Assistant

Company: Rapidly growing SaaS company, $50M+

Location: 100% remote-must be in the Boston or surrounding area

Must Haves:

5+ years EA experience, including supporting a top executive (CEO and/or President)
Experience in a growth-oriented ''scale up'' stage type of company
Tech savvy ( G Suite/Google Workspace and Slack). Ability to troubleshoot systems and also learn new ones.
Ability to move fast

Plus:

Executive Assistant

Responsibilities:

Oversee CEO communications with precision and attention to detail, including drafting and sending emails on behalf of the CEO, coordinating company-wide messages, and managing sensitive investor, board, and M&A correspondence.
Ensure the confidential handling of all tasks and communications, maintaining the utmost professionalism and discretion.
Manage office and calendar activities, including handling requests, scheduling, and follow-ups, demonstrating exceptional administrative and organizational skills.
Provide logistical and detailed support to the Executive Leadership Team (ELT) on an ad hoc basis, including international travel arrangements and onsite meeting coordination, excluding daily calendar management.
Lead board meeting preparation and logistics, including:

Before the Meeting: Coordinating, collecting, editing, finalizing, and disseminating slide decks; arranging travel and accommodations for attendees; and organizing dinner/events.
Day of the Meeting: Setting up the room with AV equipment and refreshments, and providing in-person support for any additional needs.

Plan and execute monthly ELT gatherings, managing travel, accommodations, meeting space coordination, catering, and calendar blocking for seamless in-person meetings.
Organize and coordinate company-wide events, fostering a positive employee experience, and collecting feedback to improve future events.
Manage CEO expense reports with accuracy and efficiency.
Provide support on CEO-led projects, requiring detailed analysis and data-driven insights.
Assist in implementing and tracking key initiatives and programs to drive organizational objectives.
Collaborate cross-functionally with departments such as IT, HR, and Security to support organizational needs.
Offer additional support to other departments as required, ensuring smooth operations across the company.

Qualifications:

Proven career professional with over five years of experience directly supporting a CEO, demonstrating consistent success and earning strong references from previous executives.
Highly skilled in executive-level administrative support, with a strong track record of managing complex responsibilities with discretion and professionalism.
Exceptionally diligent, organized, and tech-savvy with a strong sense of prioritization, confidentiality, and self-motivation.
Excellent communicator, adept at delivering concise, clear, and thorough messages tailored to diverse audiences, including employees, executives, board members, investors, and M&A stakeholders.
Advanced verbal and written communication skills, fostering clarity and professionalism in all interactions.
Proficient in G-Suite (Drive, Docs, Slides) and Slack, with a demonstrated ability to quickly adapt to and master new software and systems.
Strong emotional intelligence, enabling effective understanding and facilitation of executives’ daily schedules, priorities, and needs.

The Planet Group

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