Remote Office Assistant (For Small HVAC Company)

We’re a small, family-run HVAC company looking for a Remote Office Assistant to help keep our operations organized and running smoothly. If you’re detail-oriented, proactive, and enjoy bringing structure to a busy day — we’d love to work with you!

Responsibilities include:

Managing and organizing emails, project updates, and vendor communications
Keeping track of work orders, materials, and deliveries
Assisting in creating and improving office workflows and systems (for scheduling, job tracking, invoices, etc.)
Organizing and maintaining digital files, forms, and project folders
Helping prepare quotes, proposals, and invoices
Coordinating technician schedules and following up on job progress
Tracking vendor orders, materials, and equipment availability
Providing reminders, updates, and task management support to the owner
Light bookkeeping or record keeping (experience a plus)

Ideal Candidate:

Highly organized and great at time management
Strong communication and follow-up skills
Tech-savvy (comfortable with email, spreadsheets, and digital tools)
Able to take initiative and improve systems
Previous experience in office administration, HVAC, construction, or service-based business is a plus

Pay: Based on experience

If you’re someone who loves bringing order to chaos and helping a small business grow — we’d love to hear from you!

Job Type: Part-time

Base Pay: $16.00 - $23.00 per hour

Expected hours: 21 – 24 per week

Work Location: Remote

Setpoint Technical Corporation

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