Overview
We are seeking a highly organized and proactive Virtual Assistant to support our team for a, large security company, with a variety of administrative and clerical tasks. This remote position offers an excellent opportunity for individuals with strong office management skills, excellent communication abilities, and proficiency in various digital tools. The ideal candidate will be detail-oriented, tech-savvy, and capable of managing multiple responsibilities efficiently to ensure smooth daily operations.

Duties

Manage calendar appointments, schedule meetings, and coordinate events using Google Workspace and Microsoft Office tools
Handle data entry, filing, and document proofreading to maintain accurate records
Respond promptly to emails and phone inquiries, demonstrating professional phone etiquette and customer service skills
Manage multi-line phone systems and front desk responsibilities in a virtual capacity, including greeting clients or customers as needed
Provide customer support via email or chat, addressing inquiries with professionalism and efficiency
Assist with office management tasks such as organizing files, maintaining office supplies inventory, and supporting administrative projects
Perform personal assistant duties including calendar management and task prioritization to optimize workflow

Skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar)
Strong computer literacy and familiarity with office management software such as QuickBooks
Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
Exceptional typing speed and accuracy for data entry and document proofreading
Bilingual abilities are a plus for communicating with diverse clients or team members
Experience with clerical tasks such as filing, data entry, and document management
Knowledge of front desk operations, phone etiquette, and customer service best practices
Ability to manage time efficiently using effective scheduling techniques
Previous experience as an administrative assistant, personal assistant, or medical/dental receptionist is desirable but not required

This position is ideal for motivated individuals seeking flexible remote work while utilizing their office management expertise. The role offers the chance to develop new skills within a professional environment that values organization, communication, and technological proficiency.

Job Types: Part-time, Temp-to-hire

Pay: $20.00 - $22.00 per hour

Expected hours: 20.0 – 30.0 per week

Benefits:

Flexible schedule

Application Question(s):

How would you handle challenging Clients?

Education:

Bachelor's (Preferred)

Experience:

Personal assistant: 2 years (Required)

Language:

Spanish (Preferred)

Work Location: Remote

Security & Investigative Firm

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