Administrative Assistant (Remote)

Location: Remote

Status: Full-Time, Non-Exempt

Salary Range: $40,000–$45,000

About the Role

The Administrative Assistant provides critical administrative, operational, and coordination support across the organization, including programs, finance, marketing, and human resources.

This role is ideal for a highly organized self-starter who thrives in a fast-paced remote environment and enjoys building systems that help teams work efficiently. The Administrative Assistant will help maintain internal workflows, manage data systems, support organizational communications, and assist leadership with day-to-day operational needs.

Key ResponsibilitiesOperations & Project Management

Serve as the lead administrator for Monday.com, supporting organization-wide project management, task tracking, and workflow coordination
Build, maintain, and improve internal systems and processes to support efficient operations across departments
Maintain organized digital files, records, and documentation in shared systems

Data, CRM & Reporting

Build, maintain, and manage donor and constituent databases and CRM systems
Perform accurate data entry across program management and donor management platforms
Generate reports and summaries to support leadership, fundraising, and program evaluation

Finance & Administrative Support

Assist with invoicing, expense tracking, and financial documentation in coordination with leadership and finance partners
Track receipts, contracts, and administrative records to support timely reporting and reconciliation

Communications & Marketing Support

Serve as a point of contact for general organizational inquiries
Provide administrative support for the annual marketing plan, including timelines, tracking, and content organization

Meetings, Programs & Board Support

Prepare and organize agendas, materials, and notes for staff meetings, board meetings, and program activities
Provide administrative support to the Board of Directors, including meeting logistics and documentation

Human Resources & Team Support

Support internal systems related to HR functions and organizational administration
Serve as the primary point of contact for employee onboarding and offboarding, including coordinating paperwork, access, and internal communications

QualificationsRequired

Bachelor’s degree or equivalent experience
2–5 years of experience in an administrative, operations, or coordination role
Strong written and verbal communication skills
Excellent organizational skills and attention to detail
Ability to manage multiple priorities independently in a remote work environment
Proficiency with Google Workspace (Docs, Sheets, Drive, Calendar) and video conferencing tools

Preferred

Experience working in a nonprofit, remote, or small-team environment
Familiarity with project management tools (Monday.com or similar) and CRM systems
Experience improving workflows, building systems, and supporting growing organizations

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Administrative Assistant