Remote Administrative Assistant – Pool Construction Company

Growing pool construction company is looking for a dependable remote administrative assistant to help manage day-to-day operations and support the owner. This role focuses on keeping projects organized, communicating with clients, and making sure administrative tasks don’t fall through the cracks.

Hours

Part-time: 3–4 hours per day
Potential for more hours as the company grows
Must be available during normal business hours to return calls and handle follow-ups

Responsibilities

Return customer calls as needed (inbound calls are initially handled by an answering service)
Schedule estimates, service calls, and project appointments
Follow up with clients and keep them updated on project status
Place and track material orders with suppliers
Ensure subcontractors and vendors submit required paperwork (insurance certificates, agreements, etc.)
Track and manage business insurance renewals and other administrative deadlines
Maintain organized job, vendor, and customer records
Assist the owner with other administrative tasks as needed

Requirements

Strong organization and attention to detail
Professional phone and written communication
Ability to manage multiple tasks and follow through without constant supervision
Reliable internet connection
Comfortable using email, calendars, and basic office software

Equipment

A company laptop will be provided for work use

Preferred (not required)

Experience working with construction, contracting, or home service companies
Experience coordinating with vendors or subcontractors

To Apply
Please send a short description of your experience, availability, and why you think you would be a good fit for this role.

Pay: $24.56 - $30.00 per hour

Work Location: Remote

Portfolio Pools

New Jobs

Part-Time Office Assistant needed for growing pool company.